Information Assistant-

Nairobi, Kenya- 140036
Job #:	140036
Title:	Information Assistant
Job Stream:	Information Management and Technology
Location:	Nairobi, Kenya
Closing Date:	01/26/2014
Background / General description:
The International Finance Corporation (IFC), the private sector investment arm of the World Bank Group, is one of the leading investors and lenders in emerging markets. The mission of IFC is to promote sustainable private sector investment in developing countries, helping to reduce poverty and improve people's lives. IFC finances private sector investments in the developing world, mobilizes capital in the international financial markets, helps clients improve social and environmental sustainability, and provides technical assistance and advice to governments and businesses. IFC is seeking a qualified candidate to fill the role of Information Assistant for IFC Nairobi Office. The Information Assistant will serve as the primary support resource for all technical IT matters within the IFC Nairobi office. He/She will be responsible for: 1) Providing first line support and maintenance for all office technology;  2) Facilitating technology deployment and upgrades - including infrastructure, desktop computing, and back office system administration;  3) Participating in assessment of technologies; and, 4) Delivering end-user and desktop training. The Information Assistant will provide ongoing support for his/her respective local office staff, consultants as well as staff visiting from HQ or other Country Office(s). S/he will manage the full range of information technologies for the local Country Office. This includes, but not limited to, addressing daily desktop application and network support, issues concerning the maintenance and implementation of IT standards, knowledge sharing, coordination with contractors, maintaining local vendor relations and understanding contracts/Service Level Agreements (SLA), as well as providing local office training. If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities:
• Point of contact on all matters related to hardware, software and communications support for the IFC Nairobi office. • Work closely with other IT support elements, both within the region and in Corporate IT. • Perform IT activities for all Country Office support components, including installation of communications, hardware, system software, and telephony.  • Under the direction of the Regional Specialist, assist in establishing the IT budget for the Country Office. • Assist in the decision making/planning process of IT needs at the beginning/end of each fiscal year. • Advise Regional IT Specialist on standard IT equipment orders for Country Office. • Under the direction of Regional IT Specialist/Regional Program Manager, evaluate and pilot test new products and services, both hardware and software. • Propose IT applications and coordinate their implementations. • Provide IT training for staff members, particularly for newly hired staff. • Administer IFC information security standards, including requesting IT accounts, SecurIDs, remote access and passwords.  • Provide local expertise on all IFC Standard Software and Corporate applications. • Follow up with all fixes and repairs to IT problems for Country Office. • Setup, configure, and maintain video-conference, audio-visual equipment and other electronic devices for presentations or conferences. • Prepare laptop PCs for mission travel. • Train laptop users in remote access systems, such as SSL VPN, Fiberlink, Webmail and Notes replication. • Disseminate IT information to Country Office and visiting staff with the Corporate IT Outreach team. • Coordinate Country Office moves of IT hardware and communications. • Ensure Service Level Agreements are maintained with local maintenance providers. • Attend expert training when required and maintain a working knowledge of the IT trends in the business relevant to supporting the IFC IT standards. • Adhere, advise and enforce the technology standard requirements and procedures of IFC.  • Maintain a proper inventory of all Country Office IT related equipment and software. • Maintain records in Country Office database for offices that have been identified as areas of primary support. • Assist staff in procurement of cell phones and Blackberry devices. • Ensure that the integrity and security of IFC Systems are not compromised from within or outside the corporation. • Collect feedback on IT services from clients, through surveys and other tools, and inform the Regional Specialist or Regional Program Manager. • Use the ‘Remedy’ call tracking system to track work and analyze reports to identify problem areas and training opportunities. • Monitor local city and national technology trends and developments.
Selection Criteria:
• Bachelor degree in Information Technology (or equivalent combination of education and experience), and a minimum of 5 years experience working in the office technology support field. • Proven computer literacy. • Experience with standard operating systems and desktop software including but not limited to Microsoft Windows 7, Office 2010, Lotus Notes, Outlook and SAP, etc. • Experience with Lenovo, including servers. • Knowledge and experience with Cisco network equipment. • Experience with Wide Area Networking and remote access systems. • Working knowledge of office technology hardware - PCs, printers, fax machines, modems, etc. • Ability to trouble-shoot problems over the telephone • Excellent communications skills; the ability to listen and then clearly describe the problem and proposed solution. • Proven ability to work alone and in a team environment. • Able to translate technical material and descriptions into layman’s terms. • General knowledge of IFC mission and business requirements. To apply click here