Senior Procurement Assistant

UN World Food Programme – Somalia JOB ADVERTISEMENT VACANCY ANNOUNCEMENT NO. VA-002/2014 (Position Number: 14-0014770)
Post Title:	Senior  Procurement  Assistant (2 positions)
Contract type:	Service Contract
Post Grade:	SC6
Duty Station:	Nairobi
Duration:	One Year (Initial)
Date of issue:	17th January  2014
Closing Date:	30th January  2014
Organizational background The World Food Programme Somalia activities include food assistance for nutrition, livelihoods, relief and emergency school feeding, while also supporting humanitarian air and logistics services, food security coordination and infrastructure rehabilitation projects. This position is open to qualified Kenyan nationals only. Female candidates in particular, are encouraged to apply. Major Duties and Responsibilities: Under the direct supervision of the Head of Procurement Unit, the incumbent will be responsible for the following duties: ·       Guide, train and supervise support staff engaged in the processing of procurement reports and returns from Area Offices; ·       Analyse, control and maintain data from various sources in procurement systems and take corrective action as necessary; ·       Respond to procurement queries from staff in the unit and elsewhere in the Programme; ·       Initiate administrative actions related to procurement information; ·       Update and track processing of procurement actions; ·       Prepare purchase orders and contracts for review by the Procurement Officer; ·       Prepare statistical tables and standard reports; ·       Oversee and provide guidance on data input and validation into procurement related databases; ·       Maintain relevant internal databases, files and keep track of contractual agreements; ·       Verify claims for accuracy and conformance with procurement rules and regulations; ·       Manage and coordinate negotiations including contract disputes and claims; ·       Brief/debrief staff members on issues relating to procurement transactions; ·       Evaluate, develop and recommend procedures. Interpret and assess the impact of changes and make recommendations on follow up actions; ·      Draft or prepare correspondence to respond to enquiries; review correspondence drafted by other assistants prior to clearance by Procurement Officer; ·      Perform other related duties as required. Minimum Qualifications: Education: Secondary school education, preferably supplemented by technical or university courses in a field related to procurement, business administration, finance, logistics and supply management. Experience: At least five years of progressively responsible support experience including atleast three years in finance, human resources, audit, evaluation or related fields and at least one year at G5 level or equivalent. Language: Fluency in both written and spoken English is a requirement. Knowledge: Knowledge of WFP manuals in the area of procurement. Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems.  General knowledge of UN system administrative policies, rules, regulations and procedures. Interested and qualified candidates are requested to submit online applications only according to the following procedures: ·         Go to: : http://i-recruitment.wfp.org/vacancies/14-0014770 ·         Step 1: Create your online CV. ·         Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application. ·         NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.