Receptionist

By Live Lover -
Tracking Code
5885
Job Description

PATH is an international, nonprofit organization that transforms global health through innovation.  We take an entrepreneurial approach to developing and delivering high-impact, low-cost solutions, from lifesaving vaccines and devices to collaborative programs with communities.  Through our work in more than 70 countries, PATH and our partners empower people to achieve their full potential.

PATH is seeking to hire a Receptionist for the Kenya Office.  S/he is responsible for the front office (Reception) and will provide administrative support to the teams. Since his/her work involves frequent interaction with the public, s/he must have a friendly courteous, professional and efficient approach.

Duties and responsibilities:

  • Manage the switchboard ensuring lines work with minimal downtime.
  • Ensure staff members receive messages in a timely fashion.
  • Receive and attend to PATH guests and respond to information requests as necessary.
  • Responsible for front office security ensuring all guests are logged and announced.
  • Maintain the appearance of the lobby / reception area.
  • Receive documents and other deliveries for the office, ensuring that these are distributed to respective addressee.
  • Responsible for stationery and office supplies management.
  • Handle incoming and outgoing mail including courier services; prepare mail labels for outgoing mail, log in and stamp incoming & outgoing mail appropriately.
  • Ensure staff contact list and the PATH Partner lists are updated regularly and shared with staff.
  • Work closely with and update the Travel Planner to get information on staff whereabouts to enable accurate information sharing.
  • Support with document preparation such as typing, photocopying, scanning as assigned.
Required Skills

  • Knowledge of standard secretarial / receptionist practices and of business English, arithmetic, modern office equipment, practices, and procedures.
  • Considerable skill in operation of a PABX phone systems, computer. Proficiency in all Microsoft Office programs.
  • Ability to understand and follow complex oral and written instructions and establish and maintain good working relationships with officials, other employees and the general public.
  • Ability to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly changing priorities for the Administrative and sometimes management staff
  • Excellent oral communication skills, cohesive interpersonal skills, with ability to work under pressure and deal with people of varied orientations.
  • Ability to establish and maintain office records and files, interpret rules and regulations and to apply them to work situations.
  • Dynamic, Creative & innovative person with considerable tact and poise.
  • Have self-drive and motivation.
  • Neat and well organized person, a time keeper and team player.
Required Experience

A Minimum 2 years related work experience in a busy reception / environment.Diploma in secretarial studies and advanced secretarial experience;or Diploma in Business Administration or Business Management with at least one year experience.

You must currently have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.

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