Admin Officer

By Live Lover -

Job Description: Admin Officer
Duty Station: Mwingi
Duration: 1 year
Start Date: Immediate
Deadline: July 27th 2012
No of Positions: 1
Salary (  Gross 40,000 KSH)

Background
Mercy-USA for Aid and Development is an international non profit making organisation that is dedicated to alleviating human suffering and supporting individuals and their communities in their efforts to become more self-sufficient. Incorporated in the State of Michigan in 1988, Mercy-USA's projects focus on improving health, nutrition and access to safe water, as well as promoting economic and educational growth around the world.

Specific Responsibilities
·         Be responsible for incoming and outgoing telephone calls and emails  and overall running of the reception operation
·         Handle office expenses and petty cash of Mwingioffice under the approval of the Technical Manager
·         Perform all finance related duties for the Mwingi office, ie. Cash request, Cash books, Payment etc. as instructed by Technical Managers , Program Officers and Regional Finance Office
·         Manage office equipment and infrastructure to ensure a well-running office
·         Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
·         Conduct procurement of stationery for staff and meetings/workshops and assets of the office
·          Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
·          Carry out other duties such as translation works( where necessary), take minutes of office meetings as requested by the supervisor
·          Update the filling system and manage filing the office documents for both hard and electronic copies.
·         Monitor and record employee time sheets and  leave requests and keep employee staff files, up to date. Ie Supporting procedures relating to personnel or staffing issues and files
·         Responsible for the procurement of supplies; maintenance of inventory records, waybills, vehicle management and movement; including supervision of staff performing these functions ie drivers, guards etc.
·         Represents the MUSA in planning, coordinating and/or participating in meetings, seminars, workshops, conferences, and in-service or related activities in the Technical Manager’s absence.
·          Other related assignments.
Qualifications:
·         University degree in Business administration  or Higher Diploma in Business administration and /or other relevant disciplines
·          Fluency in English and  Kiswahili essential (both oral and written), fluency  in Local Language( Kikamba) will be a plus
·         Being a native of the county and/or familiarity with the local language of operation will be and added advantage
·         At least 2 year experience working in an administrative role for an international organization
·          Skillful in interpersonal, time management, communication, and problem solving skills
·          Very good computer skills on internet, MS office
·         Experience in team working
·         Ability to work fast, anticipate and counter issues and avoid conflicts.
·         Ability to create clear project plans and execute to schedule.
·         Dependable and accountable, takes initiative, keeps commitments and takes responsibility.
·         Able to work under pressure and deadline
·         Be willing to occasionally travel for work, as required.
·         Salary  is 40,000-( Gross )


Application procedures
Interested candidates should submit their application material to Mercy USA Human Resource Department: wnjiru@mercyusa.org.   Applications shall be reviewed as received , Deadline for submission by close of business  July 27th 2012.
This should include:

  1.  Subject should   be  Application for Mwingi Admin Officer.  The email should only include Cover letter clearly summarizing your experience as it pertains to this job, who we may contact and Curriculum Vitae with three professional references (as one document).. Please do not include  copies of certificates .

Comments

Post a Comment

Popular posts from this blog

Dispatch Manager

By Live Lover -
Our Client, a leading motorbike and three wheeler assemblers in Kenya seeks to recruit a  Dispatch Manager . The ideal candidate will be responsible for overseeing the scheduling, staging, tracking and reporting of the day's activities. He/she will also be in charge of recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred. Key Responsibilities Scheduling and assigning work crews, delivery vehicles and service equipment for the daily tasks  Receiving and preparing work orders and monitoring jobs in progress Informing staff about logistic problems or updates and handling questions or complaints from staff and clients Recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred Identifying items and containers of incoming and outgoing shipments and v...
Read more

Systems Developer

By Live Lover -
Image
Job Title Systems Developer Location Nairobi,KE Organization Name Information Systems Department Description Welcome aboard  Kenya  Airways!  Kenya Airways is truly the Prideof Africa. Our global network now reaches 59 destinations, 46 of which are spread across the  Africa  continent. With a modern fleet of  36 aircrafts, including four Boeing 777 series, makes us one the youngest fleets in  Africa . Kenya Airways opens a world of opportunity across the continent, creating sustainable development by connecting its people and businesses within  Africa  and around the world. At Kenya Airways we believe our greatest asset is our people. When you join Kenya Airways we provide you with training and all the systems and tools you require to perform. And best of all, we provide an environment that enables each and every one of our employees to achieve their full potential. Brief Description Development and Maintenance of reporting, ...
Read more

People Operations Administrator

By Live Lover -
Image
To apply click here Date: 30-Jul-2021 Location: Nairobi, Sub Saharan Africa, KE Company: British Council The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connec...
Read more