Administration Assistant (Reception and Consular Services)

Duties:

The Australian High Commission is seeking a talented new staff member to work in the Administration Section for the position of Receptionist.  He or she will also support and act as the Consular and Passports Manager.  The successful applicant will need to work well as part of a team and have an appreciation of the high standards of integrity required by the Australian High Commission.

Selection Criteria:

Important: The Selection Criteria are used to assess an applicant’s suitability for a position. Applicants MUST address the criteria below:

·         A degree/diploma with a focus on administration or practical experience will be well regarded.

·         Information Technology skills including full use of the Microsoft Office suite of applications is required.

·         Excellent organisational and time management skills of the highest order.    

·         Familiarity with the operation of an international organisation at a corporate level would be an advantage.

·         A strong and demonstrable understanding of the importance of client service.

·         Excellent oral and written communication skills in both English and Swahili, including in day-to-day consultation, liaison, negotiation.

·         Demonstrates sound judgment and strong interpersonal skills and has the ability to build productive working relationships. 

·         Ability to take initiative, adapt and respond to challenges, and set priorities. 

·         Ability and interest to work in an international context and cross-cultural environment.  Previous experience living or working overseas will be viewed positively.

Commencing salary will be in the range of 67,984 and 93,235 per month for a 37.5 hours working week plus benefits such as full medical insurance, performance and annual bonuses and 4 weeks annual leave. The successful candidate will be required to work from Monday to Thursday from 0745hrs to 1630hrs and Fridays from 0745 hrs to 1200hrs.  He or she will also need to be available for occasional overtime as required.

Commencement will be expected in September 2012

Applications will be received until 1700hrs Friday 3 August 2012

Application requirements:  

If you believe you fulfil the requirements of the position, you are invited to submit a written application that addresses the above selection criteria in detail. Your application should clearly explain the reasons why you are suitable for the position. Please include the contact details of 3 working references that can be contacted by telephone. Applications must be hand delivered or courier-delivered to the Australian High Commission’s Guardhouse between the hours of 0700hrs and 1800hrs seven days per week in a sealed envelope addressed to the Senior Administrative Officer – Reception and Consular Services. Applications received by other means (i.e. mail, fax, e-mail), will not be considered. Only shortlisted candidates will be contacted and the successful applicant will be expected to start within 2 weeks of confirmation.