Administrative/HR Assistant

By Live Lover -

Vacancy Notice No: IOMSO/055/12
Position Title: Administrative/HR Assistant
Classification: G4/01 of the UNSS for Somalia
Unit: Resource Management (Admin & HR)
Duty Station: Hargeisa, Somaliland
Type of contract: 6 months Special Short Term contract with possibility of extension

General functions
Under the Under the overall supervision of the Resource Management Officer (RMO) Somalia Coordination Office in Nairobi, Kenya, the general supervision of the Head of Sub-Office (HSO) of IOM Hargeisa and the direct supervision of the Administrative and Finance Assistant, the incumbent will perform routine and specialized Administrative and Human Resource tasks. Key objectives of the role include ensuring administrative and personnel accountability and implementing clear, efficient procedures for routine processing tasks. In particular, he/she will:-


1. Coordinate HR matters and refer all issues to Head of Sub-Office for guidance.
2. Coordinate staff attendance, leave requests and overtime sheets according to established procedures.
3. Assist in coordinating, overseeing recruitment procedures for national staff.
4. Maintain personnel records as per IOM rules and regulations.
5. Update and send Personnel Establishment Form (PEF) reports to PAC-field personnel support unit on monthly basis.
6. Ensure incoming invoices for office related and administrative expenditures are valid and that related services were satisfactorily rendered.
7. Assist the finance assistant payroll preparation.
8. Check and ensure that all Travel Authorizations (TA’s) and expenses Claims are correctly completes for the Finance Assistant to process the payment.
9. Direct supervision of cleaners, gardener and other support personnel to ensure service is rendered as requested.
10. Set up and maintain and up to date inventory system for the office and prepare reports/documents as requested.
11. Follow up with other units on renewal/cancellation/extension of local staff contracts, and other office services providers.
12. Coordinate, prepare and administer workshops, visas and accommodation bookings for IOM staff and other guests.
13. Oversee/supervise any construction at IOM Hargeisa. Ensure all appliances in use including computers, servers, air-conditioning units, generator sets and other fixed assets are working well.
14. Develop, implement and maintain the logistics for IOM Hargeisa Sub-Office, including transport,  warehousing, inventories in coordination with Procurement staff in Hargeisa and COS Nairobi.
15. Assist in tracking and follow up stock needs in Hargeisa sub-office and attend to their distribution and replenishment whenever needed;
16. Supervise drivers and cleaning staff; supervise vehicle maintenance and fuel consumption; manage generator, fuel and maintenance;
17. Perform other duties as may be required from time to time, and undertake duty travel as required

Desirable Qualifications (Educational experience and competencies):-
1. Higher Diploma in Human Resources, Social Sciences and/or related field.
2. At least 4 years work experience in general administration, Human Resources handling recruitment, payroll and benefits administration, of which at least 2 years in an International Organization or NGO.
3. Desirable IOM Competencies: A) Behavioural - Accountability, Client Orientation, Continuous Learning, Communication, Creativity and Initiative, Leadership and Negotiation, Performance Management, Planning and Organizing, Professionalism, Teamwork, Technological Awareness. B) Technical - Delivers on set objectives in hardship situations, effectively coordinates actions with other implementing partners, works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives. (Based on IOM Competency Matrix)
4. Solid computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), internet and Email. 
5. Excellent command of both English and Somali.


Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number, with three professional references and contacts (email or telephone) to the:
International Organization for Migration (IOM), 
Human Resources Department,
PO Box 55040-00200 Nairobi
Or send by email to hrnairobi@iom.int.
Closing date: July 15, 2012.
Only short listed applicants will be contacted.

Comments

Post a Comment

Popular posts from this blog

Dispatch Manager

By Live Lover -
Our Client, a leading motorbike and three wheeler assemblers in Kenya seeks to recruit a  Dispatch Manager . The ideal candidate will be responsible for overseeing the scheduling, staging, tracking and reporting of the day's activities. He/she will also be in charge of recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred. Key Responsibilities Scheduling and assigning work crews, delivery vehicles and service equipment for the daily tasks  Receiving and preparing work orders and monitoring jobs in progress Informing staff about logistic problems or updates and handling questions or complaints from staff and clients Recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred Identifying items and containers of incoming and outgoing shipments and v...
Read more

Systems Developer

By Live Lover -
Image
Job Title Systems Developer Location Nairobi,KE Organization Name Information Systems Department Description Welcome aboard  Kenya  Airways!  Kenya Airways is truly the Prideof Africa. Our global network now reaches 59 destinations, 46 of which are spread across the  Africa  continent. With a modern fleet of  36 aircrafts, including four Boeing 777 series, makes us one the youngest fleets in  Africa . Kenya Airways opens a world of opportunity across the continent, creating sustainable development by connecting its people and businesses within  Africa  and around the world. At Kenya Airways we believe our greatest asset is our people. When you join Kenya Airways we provide you with training and all the systems and tools you require to perform. And best of all, we provide an environment that enables each and every one of our employees to achieve their full potential. Brief Description Development and Maintenance of reporting, ...
Read more

People Operations Administrator

By Live Lover -
Image
To apply click here Date: 30-Jul-2021 Location: Nairobi, Sub Saharan Africa, KE Company: British Council The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connec...
Read more