Office Assistant

By Live Lover -
Our Client, an ICT company that prides itself in delivery of cost-effective future proof solutions, backed by exemplary customer service seeks to hire an Office assistant
JOB RESPONSIBILITIES
Being the office Assistant, you are Directly Accountable for;

1. Reception
Main Activities
·         Answer general phone inquiries in a professional and courteous manner
·         Direct phone inquiries to the appropriate staff member
·         Reply to general information requests with the accurate information
·         Greet visitors to the organization in a professional and friendly manner

2. Provide office support services
Main Activities
·         Receive, direct and relay telephone messages and fax messages
·         Direct the general public to the appropriate staff member
·         Pick up and deliver the mail
·         Open and date stamp all general correspondence
·         Maintain the general filing system and file all correspondence
·         Assist in the planning and preparation of meetings, conferences and conference
Telephone calls
·         Make preparations for management and executive meetings
·         Maintain an adequate inventory of office supplies
·         Respond to public inquiries
·         Provide word-processing and secretarial support

3. Maintain office records
Main Activities
·         Design filing systems
·         Ensure filing systems are maintained and up to date
·         Define procedures for record retention
·         Ensure protection and security of files and records
·         Ensure effective transfer of files and records
·         Transfer and dispose records according to retention schedules and policies
·         Ensure personnel files are up to date and secure

4. Maintain office efficiency
Main Activities
·         Plan and implement office systems, layout and equipment procurement
·         Maintain and replenish inventory
·         Check stock to determine inventory levels
·         Anticipate needed supplies
·         Verify receipt of supply

5. Support the Chief Executive Officer and other staff
Main Activities
·         Assist the Chief Executive Officer and other staff as requested
·         Provide administrative services for the Chief Executive Officer

6. Related assignments
·         Perform other related duties or assignment as directed.

ORGANIZATIONAL ALIGNMENT
  • Reports to the Office Administration Officer / human resources manager.
QUALIFICATIONS
Academic Qualifications
·         Diploma in Office Administration / Human Resource Management /  Business Management / 3 years Office Assistant Experience
Knowledge Requirement
·         Knowledge of office administration & human resource management
·         Ability to maintain a high level of accuracy in preparing and entering information

Skills Requirement
  • Excellent interpersonal skills
  • Team building skills
  • Analytical and problem solving skills
  • Decision making skills
  • Effective verbal and listening communications skills
Attention to detail and high level of accuracy

Qualified applicants to send their CVs and a duly filled form as attached and send both to careersinafrika@gmail.com by 25th July 2012 as an attachment.

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