Office Assistant

Our Client, an ICT company that prides itself in delivery of cost-effective future proof solutions, backed by exemplary customer service seeks to hire an Office assistant

JOB RESPONSIBILITIES

Being the office Assistant, you are Directly Accountable for;

1. Reception

Main Activities

·         Answer general phone inquiries in a professional and courteous manner

·         Direct phone inquiries to the appropriate staff member

·         Reply to general information requests with the accurate information

·         Greet visitors to the organization in a professional and friendly manner

2. Provide office support services

Main Activities

·         Receive, direct and relay telephone messages and fax messages

·         Direct the general public to the appropriate staff member

·         Pick up and deliver the mail

·         Open and date stamp all general correspondence

·         Maintain the general filing system and file all correspondence

·         Assist in the planning and preparation of meetings, conferences and conference

Telephone calls

·         Make preparations for management and executive meetings

·         Maintain an adequate inventory of office supplies

·         Respond to public inquiries

·         Provide word-processing and secretarial support

3. Maintain office records

Main Activities

·         Design filing systems

·         Ensure filing systems are maintained and up to date

·         Define procedures for record retention

·         Ensure protection and security of files and records

·         Ensure effective transfer of files and records

·         Transfer and dispose records according to retention schedules and policies

·         Ensure personnel files are up to date and secure

4. Maintain office efficiency

Main Activities

·         Plan and implement office systems, layout and equipment procurement

·         Maintain and replenish inventory

·         Check stock to determine inventory levels

·         Anticipate needed supplies

·         Verify receipt of supply

5. Support the Chief Executive Officer and other staff

Main Activities

·         Assist the Chief Executive Officer and other staff as requested

·         Provide administrative services for the Chief Executive Officer

6. Related assignments

·         Perform other related duties or assignment as directed.

ORGANIZATIONAL ALIGNMENT

• Reports to the Office Administration Officer / human resources manager.

QUALIFICATIONS

Academic Qualifications

·         Diploma in Office Administration / Human Resource Management /  Business Management / 3 years Office Assistant Experience

Knowledge Requirement

·         Knowledge of office administration & human resource management

·         Ability to maintain a high level of accuracy in preparing and entering information

Skills Requirement

• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening communications skills

Attention to detail and high level of accuracy

Qualified applicants to send their CVs and a duly filled form as attached and send both to careersinafrika@gmail.com by 25^th July 2012 as an attachment.