Human Resources Assistant

Introduction ​Aga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit institution that provides tertiary- and secondary-level healthcare services. Established in 1958 and currently a 300 bed facility, the Hospital was upgraded to a tertiary level teaching hospital in order to respond to the health care needs of the people of East Africa. AKUH, N is a premier provider of ambulatory care and quality in-patient services, including critical care. The University Hospital focuses on providing high quality care, and supports postgraduate medical education in all major clinical specialties. Patients treated at the University Hospital benefit from a team-based approach that ensures a high level of quality care. Aga Khan University Hospital, Nairobi invites applications for the position of Human Resources Assistant Responsibilities ​The incumbent will: Assist in screening applications and forward to the concerned units and arrange for interviews/assessments of the shortlisted candidates Conduct interviews of candidates for staff in assigned areas and make recommendations for selection Make salary offer and explain terms of employment to assigned roles Complete joining formalities for newly hired faculty and staff in assigned areas Ensure all recruited employees undergo pre-employment physical examination and conduct reference checks prior to any hire Manage documentation verification prior to hiring of new employees Plan, develop and implement a timely and efficient record management system, both electronic and paper based Set up and implement an effective file and document control register, ensuring any movement of files/ documents is logged in Set up, maintain and ensure effective records custody and retrieval system Prepare and update a checklist for all files based on policy, ensuring all legal and accreditation requirements are met Generate a monthly report indicating file & document movement Update, maintain and monitor HR Data and ensure it is updated on a daily basis with all relevant information in line with set policies and procedures in place Requirements ​Applicants should: have a Degree in Social Sciences with a Diploma in Human Resources have a minimum of two years' relevant experience in a busy HR department  be proficienct in all MS Office packages have excellent organizational, analytical and communication skills be able to work under pressure and maintain strict confidentiality. To Apply Applications together with detailed Curriculum Vitae, names of three referees, telephone contact, e-mail address and copies of certificates and testimonials should be sent to, the Manager, Recruitment, Aga Khan University Hospital, Nairobi. P. O. Box 30270-00100, NAIROBI or by email to hr.recruitment@aku.edu. Applications by email are preferred. Only short listed candidates will be contacted Applications should be submitted latest by June 16, 2013.