Procurement Assistant

Issued on: 14th June 2013
Deadline For Application: 28th June 2013
Position Title:	Procurement Assistant (1 Position)	Grade Level:	SC-5
CONTRACT TYPE:	Service Contract	Duty Station:	Nairobi
Organizational Unit:	FAO-Somalia	Duration:	3 Months with possible extension
Eligible Candidates:	SOMALI & KENYAN NATIONALS	Anticipated start date:	Immediately

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Procurement Officer and/or the NPO, the incumbent provides procurement services ensuring high quality and accuracy of work. The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit, and ensure consistent service delivery. In particular, he/she will:

·         Assist in the local procurement process of goods from local suppliers;

·         Assist in the international procurement process of goods from abroad;

·         Assist in the identification of new local and international sources of supplies / services;

·         Assist in maintaining the filling system for the procurement function;

·         Assist in preparing Invitations to Bid / Requests for Quotations / Requests for Proposals;

·         Minute Tender Opening and Local Procurement Committee proceedings, prepare Purchase Orders and all documents relevant to procurement;

·         Undertake commercial evaluation of offers and prepare commercial evaluation summaries/tables;

·         Flow up on all correspondence;

·         Assist in sorting out any deliveries by land, sea and air;

·         Assist in the prompt and timely clearance of goods and shipments for any FAO-Somalia projects and ensure safe arrival of these consignments to their final destinations;

·         Perform any other related assignment.

Minimum requirements:

Knowledge and skills:                                                        

Completion of diploma education, including or supplemented by procurement or supply management/logistics or business administration courses. University Degree is an advantage.

Experience:                                                                          

Four years work experience in purchasing, logistics, supply management and/or procurement, or administration/operations including at least one year related to procurement/operations for large programmes or projects.

Languages:                                                                          

Good working knowledge (level C) of English.

Selection Criteria

Qualifications and experience, results, systems and service orientated

Strong inter-cultural skills

Responsible and solution based, creativity and thinks critically

Accepts supervision but is self-motivated

Other:

Initiative, good judgment and ability to maintain records and databases, organize office work and draft correspondence. Ability to use PC Computer skills including MS Office Suite and other office technology equipment. Ability and willingness to travel in Somalia.

TO APPLY:

Send your application to:

               

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/107/2013along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at  http://www.fao.org/employment/en/  E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org.  The subject line of the e-mail message should read CONFIDENTIAL – FAO/107/2013. If making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL – FAO/107/2013 and sent to the following address:

FAO-Somalia

UN-Somalia Ngecha Road Complex

Corner Lower Kabete Road/Ngecha Road

P.O. Box 30470-00100

Nairobi, Kenya.

Applications may also be faxed, again clearly indicating CONFIDENTIAL – FAO/107/2013 in the subject line, to +254-20-4000333.

Applications must be received by the deadline.  Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.