Administrative Assistant

By Live Lover -
Aga Khan University was established in 1983 as an international university with an objective to promote human welfare in general, and the welfare of the people in the countries in which it operates, by disseminating knowledge and providing instruction, training, research and service in the health sciences, education and such other branches of learning as the University may determine.
As an international institution, the University has 11 campuses and teaching sites spread over 8 countries in Asia, Africa and Europe.
AKU is a non-denominational institution open to all, irrespective of religion, ethnicity, gender or national origin. It has a diversified workforce of over 10,000 employees worldwide.
Aga Khan University invites applications for the position of Administrative Assistant.
Responsibilities
​Reporting to the Manager, Administration & External Affairs, the Administrative Assistant will be responsible for providing administrative support to the senior executive staff and handling the front desk. Specifically, the incumbent will:
  • Provide general administrative support to the Director East Africa Institute, Director Quality Assurance and Director Resource Development
  • Provide front desk customer service to the public and AKU staff ensuring that inquiries to the Office of the Provost are addressed expeditiously
  • Receive and sort mail and deliveries
  • Schedule venues for meetings and workshops and prepare materials for attendees
  • Coordinate travel for Office of the Provost visitors, administration, faculty and staff including travel itineraries and making accommodation arrangements
Requirements
​Applicants should:
  • have a Diploma in Secretarial Studies or equivalent
  • be proficient in MS Office and have experience working in the travel function
  • have excellent communication and organizational skills, demonstrated ability to work in a team as well as independently and have excellent telephone handling skills.
To Apply
Applications together with detailed Curriculum Vitae, names of three referees, telephone contact, e-mail address and copies of certificates and testimonials should be sent to, the Regional Manager, Human Resources, Aga Khan University, Nairobi. P. O. Box 39340-00623, NAIROBI or by email to hr.ans@aku.edu Only short listed candidates will be contacted.
Applications should be submitted latest by October 21, 2013.

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