Manager, Properties

Reporting to the Manager, Facilities and Properties, the role is responsible for planning and organizing the management of all Bank properties and facilities activities, leased or otherwise operated in accordance with organizations goals and objectives. .                                                     

Key Responsibilities

The major responsibilities of this position will be;

• Identification and acquisition of new Bank premises (Branches and ATMs’) in liaison with internal stakeholders by managing lease negotiation and processing.
• Effectively carry out lease contracts administration and maintain the tenancy schedules for all the leased branch premises and off-site ATM sites and attend to all tenancy issues.
• Develop budgets and plans for premises and facilities to meet on-going and future business needs.
• Manage, analyze and track costs relating to property management services (utilities, professional services, local authorities, contractors, lawyers etc.) to ensure optimization and timely settlement of bills.
• Manage rent collection from Bank owned properties through effective supervision of outsourced Property agents.
• Space rationalization for Head Office departments and in the other premises, owned and rented.
• Manage payment of land rates and land rents for all owned properties as well as compliance with CBK prudential guidelines and legislative requirements
• Ensure all owned properties have valid titles and ground leases are renewed as necessary.
• Address all premises issues for the Bank and approve associated works and costs on delegated authority from Head of the Unit.
• Contract and SLA administration for services related to property as well as lease agreements for branch and ATM sites.
• Coordinate maintenance projects for all Facilities and properties owned or leased by the Bank including Branches, ATMs, CBK cash centers, Karen learning Centre and Ruaraka sports complex.
• Facilities Risk Champion responsible for maintenance and updating the departmental risk register on a monthly basis. This includes tracking of all Key Risk Indicators (KRI’s) and preparing monthly risk reports for submission to senior management.
• Offer support to the Head of Facilities in Business Continuity Planning for the Group and establishment of facilities recovery Centre’s.
• Manage the audit tracker and ensure closure of all issues through self-Audits.
• Provide technical support to all the subsidiaries and business units on premises matters.

The Person

• Degree in Land Economics, Building Economics or any other related discipline related to property/ Facilities management
• Member of Institution of Surveyors of Kenya and/or any other relevant professional organization.
• At least four years’ experience in facilities and real property management, understanding of current property and building laws and regulations, negotiations and dealing contact with legal advisers.
• Experience of working in a complex environment with a high level of uncertainty around predicted or future requirements.
• Good project management and co-ordination skills with relevant experience in management of outsourced services.
• A team player and experience in developing positive relationships with internal and external stakeholders.
• Excellent analytical, negotiating and influencing skills, at all levels
• Ability to engage Stakeholders, assess needs , plan and implement projects
• Ability to interact with and engage diverse levels in the organization from subordinate level to senior management as well external stakeholders.
• Effective communicator with the ability to influence verbally and in writing.
• Strategic thinker, decision maker with ability to motivate and develop staff.

The above position is demanding for which the bank will provide a competitive package for the successful candidates.  If you believe you can clearly demonstrate your abilities to meet the criteria given above, please submit your application with a detailed CV, stating your current position, remuneration level e-mail and telephone contacts quoting the job title/reference in the subject field to recruitment@kcb.co.ke

To be considered your application must be received by Oct. 25, 2013.

Only short listed candidates will be contacted.

JOB REF: LOG52013