Senior Programme Assistant (Resource and Pipeline Management Analyst)
NO: OMN/012/2013
(VA issued on 23 October 2013, closing date 05 November 2013)
Post Title : Senior Programme Assistant (Resource and Pipeline Management Analyst)
Grade : Service Contract SC7 (G7 equivalent)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Service Contract Salary Bands
This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.
The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of
Senior Programme Assistant (Resource and Pipeline Management Analyst) in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.
Duties and Responsibilities:
Under the direct supervision of the Regional Resource Management Analyst, the Senior Programme Assistant (Resource and Pipeline Management Analyst) will be responsible for the following tasks:
Analyze monthly pipeline data in format for use by OMN Supply Chain Group to aid SCG on SRAC priorities and analysis for FPF replenishment.
Effective monitoring systems of the balances have been established and any variances is followed up with CO
Support the Compilation and provision of simplified one page management overview of Project RMA situation and recommendations to COs on monthly basis/initiate RMA Supply chain format templates/ initiate pipeline Bulletin templates.
Recommend & Create Excel reporting templates for the unit that can minimize human errors and reduce delays in request for information and time workflows.
Better planning, review and further recommendations to management on enhancements of fund management and accountability system
Continuously access existing gaps, and the extent to which fund management and accountability is performed by existing systems.
Provide input and feedback to new and existing Global templates and resource analysis reports.
Provide comprehensive analysis on project performance and resource surplus/deficit, and recommend appropriate actions to be undertaken by CO management.
With support from Supervisor, acquire skills and keep self-abreast in the review of project performance analysis on Surplus/Deficits and perform BRs feedback analysis.
Rules and regulations, policies and procedures are made available to all relevant staff relevant staff have received adequate training on the financial rules and regulations, policies and procedures.
To enhance the knowledge of CO counterparts with regard to the resource management and pipeline issues in their daily work.
Ensure project budgets are accurate and timely checked, reviewed.
Review budget and revised budget plans for new and on-going projects and provide expert advice on budgetary adjustments required for effective utilization of funds by RB/CO(ii) Recommend follow up actions in respect to approval process for all projects so that all documentation are in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate system.
Collect operational pipeline data and prioritize operations in the region to facilitate multilateral allocation process (SRAC process)& Provide qualitative support to CO to ensure, more effective and efficient pipeline management
Coordination and the creation of monthly OMN Pipeline bulletin including continuous improvements of
design and information/ data included.
Enhance information sharing and coordination between, Programme, Donor Relation, Pipeline,Procurement & Logistics in RB in order to optimize the supply chain.
Act as Secretariat to the SCG; Take minutes at meeting of SCG/ Record follow up actions/ follow
through with other units for availability to meetings and follow up actions.
Attend SCG meetings and note developing issues within units
Expected Results: Well managed and supervised support staff in a country office; timely administrative
support in general and specialized areas.
Critical Success Factors: Sound judgment; ability to extract, interpret, analyze and format data and to
resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment. Good administrative and supervisory skills; ability to plan and organize work and to train and motivate support and administrative staff in a country office.
Qualifications and Experience
Education: Secondary school education, preferably supplemented by courses in supply chain management,
development economics, emergency or other related field.
Experience: At least six years of progressively responsible experience of which at least one year closely
related to operations, food aid related work or other related field. At least one year at the G6 level or
equivalent.
Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages. Proficiency in Excel and fair knowledge on Pivot tables: This level of skills is required to use advanced techniques for analyzing and manipulating data in Excel 2), automate some operations, manage Macro Commands, and create MS Excel applications. Specifically: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web components, manage macro commands, concepts planning, operations, execution, modification, interruption, use personalized toolbars and perform some programming in VBA
Language: Fluency in both oral and written communication in English essential.
Other desirable skills: Knowledge of relevant WFP specified software; knowledge of WFP financial
regulations; and rules and WFP policies and procedures in the area of work; proficiency in a second official
WFP language, Interested and qualified candidates are requested to submit online applications only according to the following procedures:
Go to: http://i-recruitment.wfp.org/vacancies/13-0014657
Step 1 : Create your online CV
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
If you have any queries relating to this VA please send them to: wfp.omnhr@wfp.org
Closing date: 05 November 2013. Applications must be received by the deadline. Late applications will
not be considered. Only short-listed candidates meeting all essential qualifications will be contacted.
NB: WFP does not charge fees from applicants at any stage during the recruitment process.
(VA issued on 23 October 2013, closing date 05 November 2013)
Post Title : Senior Programme Assistant (Resource and Pipeline Management Analyst)
Grade : Service Contract SC7 (G7 equivalent)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Service Contract Salary Bands
This vacancy announcement is open to both male and female candidates. Qualified female candidates are particularly encouraged to apply.
The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of
Senior Programme Assistant (Resource and Pipeline Management Analyst) in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.
Duties and Responsibilities:
Under the direct supervision of the Regional Resource Management Analyst, the Senior Programme Assistant (Resource and Pipeline Management Analyst) will be responsible for the following tasks:
Analyze monthly pipeline data in format for use by OMN Supply Chain Group to aid SCG on SRAC priorities and analysis for FPF replenishment.
Effective monitoring systems of the balances have been established and any variances is followed up with CO
Support the Compilation and provision of simplified one page management overview of Project RMA situation and recommendations to COs on monthly basis/initiate RMA Supply chain format templates/ initiate pipeline Bulletin templates.
Recommend & Create Excel reporting templates for the unit that can minimize human errors and reduce delays in request for information and time workflows.
Better planning, review and further recommendations to management on enhancements of fund management and accountability system
Continuously access existing gaps, and the extent to which fund management and accountability is performed by existing systems.
Provide input and feedback to new and existing Global templates and resource analysis reports.
Provide comprehensive analysis on project performance and resource surplus/deficit, and recommend appropriate actions to be undertaken by CO management.
With support from Supervisor, acquire skills and keep self-abreast in the review of project performance analysis on Surplus/Deficits and perform BRs feedback analysis.
Rules and regulations, policies and procedures are made available to all relevant staff relevant staff have received adequate training on the financial rules and regulations, policies and procedures.
To enhance the knowledge of CO counterparts with regard to the resource management and pipeline issues in their daily work.
Ensure project budgets are accurate and timely checked, reviewed.
Review budget and revised budget plans for new and on-going projects and provide expert advice on budgetary adjustments required for effective utilization of funds by RB/CO(ii) Recommend follow up actions in respect to approval process for all projects so that all documentation are in line with the Programme Review Committee (PRC) recommendations and data in WFP corporate system.
Collect operational pipeline data and prioritize operations in the region to facilitate multilateral allocation process (SRAC process)& Provide qualitative support to CO to ensure, more effective and efficient pipeline management
Coordination and the creation of monthly OMN Pipeline bulletin including continuous improvements of
design and information/ data included.
Enhance information sharing and coordination between, Programme, Donor Relation, Pipeline,Procurement & Logistics in RB in order to optimize the supply chain.
Act as Secretariat to the SCG; Take minutes at meeting of SCG/ Record follow up actions/ follow
through with other units for availability to meetings and follow up actions.
Attend SCG meetings and note developing issues within units
Expected Results: Well managed and supervised support staff in a country office; timely administrative
support in general and specialized areas.
Critical Success Factors: Sound judgment; ability to extract, interpret, analyze and format data and to
resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment. Good administrative and supervisory skills; ability to plan and organize work and to train and motivate support and administrative staff in a country office.
Qualifications and Experience
Education: Secondary school education, preferably supplemented by courses in supply chain management,
development economics, emergency or other related field.
Experience: At least six years of progressively responsible experience of which at least one year closely
related to operations, food aid related work or other related field. At least one year at the G6 level or
equivalent.
Knowledge: Training and/or experience utilizing computers including word processing, spreadsheet and other software packages. Proficiency in Excel and fair knowledge on Pivot tables: This level of skills is required to use advanced techniques for analyzing and manipulating data in Excel 2), automate some operations, manage Macro Commands, and create MS Excel applications. Specifically: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet web components, manage macro commands, concepts planning, operations, execution, modification, interruption, use personalized toolbars and perform some programming in VBA
Language: Fluency in both oral and written communication in English essential.
Other desirable skills: Knowledge of relevant WFP specified software; knowledge of WFP financial
regulations; and rules and WFP policies and procedures in the area of work; proficiency in a second official
WFP language, Interested and qualified candidates are requested to submit online applications only according to the following procedures:
Go to: http://i-recruitment.wfp.org/vacancies/13-0014657
Step 1 : Create your online CV
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
If you have any queries relating to this VA please send them to: wfp.omnhr@wfp.org
Closing date: 05 November 2013. Applications must be received by the deadline. Late applications will
not be considered. Only short-listed candidates meeting all essential qualifications will be contacted.
NB: WFP does not charge fees from applicants at any stage during the recruitment process.
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