Awards Intern

TEAM/PROGRAMME: Programme Operations

LOCATION:  Nairobi

GRADE:  Intern

TYPE OF CONTRACT:  National

CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The Awards team is a part of Save the Children’s Kenya Country Office. The Awards intern will work closely with the Awards Coordinator and the compliance officer to provide award management support to the country office.

SCOPE OF ROLE:

Reports to:  Awards Coordinator.

Dimensions Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. Save the Children has an operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir – with plans to expand into Bungoma and Turkana in 2014. We work through partners in many other parts of the country. Currently, we have a staff complement of approximately 240 staff and an operating budget of approximately US$21 million this year.

Staff directly reporting to this post:  None

KEY AREAS OF ACCOUNTABILITY:

1. Assist in setting up award files for new funding and ensuring that they are regularly updated with all the relevant documents and correspondences.,

2.       Support the awards coordinator in updating AMS records for existing grants with the relevant documentation

3.  Support the Awards coordinator in facilitating reviews of, Funds Summaries, agreements and amendments before forwarding them for approval by the CD.

4.       Regular review of Country Office Pipelines against AMS data ensuring all opportunities are captured in AMS and that any rejections/cancellations are updated.

5.       Support the awards coordinator and the compliance officer in ensuring that award are properly closed out in AMS.

6.       Assist the awards coordinator and the compliance officer in organising donor compliance trainings for field offices.

7.       Support the CO awards team in preparation for Kick off meetings and support in on-going partner monitoring visits.

8.       Any other relevant duties as may have been assigned by supervisor.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·         Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

·         Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Ambition:

·         Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         Future orientated, thinks strategically and on a global scale

Collaboration:

·         Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

·         Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

·         Develops and encourages new and innovative solutions

·         Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

·         Honest, encourages openness and transparency, builds trust and confidence

·         Displays consistent excellent judgement

QUALIFICATIONS AND EXPERIENCE

·         Finance / Program Management trained professional who wishes to gain some practical experience

·         Degree in project management/  finance, accountancy or similar field

·         Excellent computer skills especially in MS Excel spread sheets and MS Word

·         Some experience with computerised accounting packages will be desirable.

·         High level of integrity and ability to work as part of a professional team

·         Excellent communication skills

·         Proven ability to handle challenging work load

·         Cross-cultural experience, understanding and sensitivity;

·         Excellent interpersonal and written and oral communication skills;

·         Commitment to Save the Children values.

Date of issue: 09/2013            Author : VM

This internship programme does not provide any salary or benefits but provides a small monthly stipend.

If you meet the eligibility requirements and are interested to join this Programme, please send us your brief cover letter & CV to kenya.jobapplications@savethechildren.org to be received no later than 29^th October, 2013.

Your email should bear the title APPLICATION FOR AN INTERNSHIP OPPORTUNITY on the subject line.

Save the Children is committed to the rights and well-being of children and their protection.   Accordingly, all successful interns will be subjected to our child protection standards including appropriate background checks, Code of Conduct, and adherence to our Child Safeguarding Policy.

We regret that only short listed applicants will be contacted.