Stores Assistant

By Live Lover -

JOB RESPONSIBILITIES
Being the Stores Assistant, you are Directly Accountable for;
1. Storerooms organization, layout and capacity management
·         Reviews the daily organization and operation of the storerooms, ensuring that the storeroom is fully capable and functional in its layout and capacity to adequately support the material needs of maintenance and company operations.
2. Receipt of Incoming Materials
·          Receipt of incoming material shipments, verifying that appropriate receipt and Quality Control (QC) inspections are completed in a timely manner and appropriate Client Relationship Management System (CRM) transactions are made to complete the receiving process.
3. Storage of Materials
·         Ensures that materials in the storerooms are stored properly, inspected and cared for through general material handling and warehousing principles. Ensures effective utilization of Lay-up Maintenance and Shelf-Life Programs, participates in the accomplishment of Inventory Cycle Counts and Physical Inventories, Root Cause Analysis and Accuracy.
4. Storerooms Security
·         Oversee storerooms security through continuous monitoring of the security program, frequent review of physical security measures, and recommends modifications to the program as required.
5. Staging and Delivery of Materials
·         Facilitate staging and kitting of materials to support customer service and maintenance work orders and planning, timely delivery of materials to clients or maintenance sites, preparations for shipment of items as required, and preparation of materials for processing to scrap.
6. Shipping of Materials
·         Facilitate the packaging and completion of required documentation to support shipping of materials from the company to vendor shops or manufacturer repair facilities.
7. Obsolescence
·         Monitor obsolete and non-moving materials to identify and recommend items for disposition.
Facilitate the preparation of items as required for sale, return, or scrapping.
8. Client Relationship Management System (CRM)
·         Facilitate all operations in the CRM to ensure proper entry of each transaction representing receipt, issue, movement, shipment and handling of materials.
9. KPI’s
·         Measure, track and monitor all assigned Storeroom KPI’s (Key Performance Indicators).
10. Training
·         Arrange and schedule regular training for stores personnel. Conduct On-the-Job training as necessary to maintain personnel proficiency in stores operations.
11. Housekeeping
·         Participate in maintaining a clean and organized Storeroom as well as any point-of-use inventory storage areas.
·         Manage records created and received in compliance with the Company’s’ Records Management Policy and Procedures.
12. Safety, Quality & Environment
·         Complies with all relevant safety, quality, health and environmental procedures to ensure a healthy and safe work environment.
13. Related assignments
·         Perform other related duties or assignment as directed.

ORGANIZATIONAL ALIGNMENT
  • Reports to the Chief Accountant.
·         Works closely with and in conjunction with the Customer Service Coordinators, Office Administrators, Procurement Officers and Operations Manager in ensuring adequate management of materials and material flow to support those operations.

QUALIFICATIONS
Academic Qualifications
  • Diploma in Purchasing & Supplies or a Minimum 5 years’ Stores Management experience.
Skills and Knowledge Requirement
  • Materials Handling experience commensurate with duties and responsibilities of the position
  • Easy to contact and to communicate and work with
  • Exhibits a sense of urgency when necessary
  • Good oral and written communication skills
  • Ability to issue and explain good instructions
  • Working knowledge of computer systems, ability to learn CRM input, retrieval and use
  • Understanding of the proper use of Work Orders, priorities and schedules
  • Experiential knowledge of FIFO (First in First out) inventory management
  • Experiential knowledge of the ABC stock classification system
  • Ability to work in a team environment, fully supporting the goals and objectives of the maintenance and operations efforts
Salary is sh 40,000
Applications to careersinafrika@gmail.com by 25th September 2012.
No scanned copies of testimonials will be entertained or PDF

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