Human Resources Assistant

NOTE:

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.  This is a temporary Job Opening.  Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise, of renewal.

                                                                               

VACANCY NOTICE NO.:	GS-12-33
ORGANIZATIONAL LOCATION:	UNON/HRMS
DUTY STATION:	Nairobi
FUNCTIONAL TITLE:	Human Resources Assistant
GRADE:	G-6
POST NO:	602944
DURATION:	3 months
CLOSING DATE:	06/09/2012

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General.  UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the United Nations Office at Nairobi, Human Resources Management Service, Recruitment and Planning Section at the Nairobi duty Station.

DUTIES AND RESPONSIBILITIES

Under the general supervision of the Chief, Recruitment and Planning Section and the direct supervision of the Human Resources Officer, the incumbent will be responsible for the following tasks:

Recruitment:

§   Review and edit draft job openings;

§   Evaluate and screen applications of candidates for eligibility;

§   Oversee the maintenance of files and tracking status of job openings;

§   Screen candidates for clerical tests and invite qualified candidates to sit for tests;

§   Assists in the filling of posts for all categories, including initiating and following-up on reference  checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits and preparing and dispatching offers of appointment and statement of emoluments;

§   Processing of consultancy contracts.

Placement:

§   Prepare agenda, assign cases to the Central Review Body (CRB) members, notify members, write minutes and circulate these to Heads of Offices and CRB members;

§   Follow-up on changes/corrections requested;

§   Attend meetings when required and provide advice and guidance to CRB members when necessary.

Classification:

§   Assist in reviewing and processing requests for classification; Provide advice and answer general queries on classification procedures and processes.

General:

§   Maintain HR related automated systems and applications including automated databases containing HR related statistics and prepare periodic reports;

§   Undertake research on a range of HR related issues and assist in the preparation of notes/reports;

§   Perform other related duties as may be assigned.

COMPETENCIES

• Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

• Team work: works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

QUALIFICATIONS

Education

Completion of secondary education or equivalent is required. Additional technical training in Human Resources Management is desirable.

Experience:

At least seven years of experience in the area of administration of which 2 to 3 years in human resources management. Experience in an international setting is required.

Languages:

English and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language is an advantage.

Preference will be given to equally qualified women candidates. All applications to be sent to the following address on or before the deadline of 06/09/2012. Applicants should send a completed United Nations Personal History form (available at http://www.unon.org/docs/P11.doc) or Personal History Profile together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:            e-mail: recruitment@unon.org UN staff members must submit scanned copies of their two latest Performance Appraisal System (e-PAS) reports at the time of application to the email address above. PLEASE QUOTE VACANCY ANNOUNCEMENT NO.:            GS-12-33 (Applications without Correct Vacancy Number will not be Considered) The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.