Administrative Clerk - Finance

Vacancy Announcement no. 005/2012
Title: Administrative Clerk - Finance
Contract type: Fixed Term
Level: G-4
Duty Station: Nairobi
Duration of assignment: Initial probation of 12 months followed with possible extension

Job Role, Duties and Responsibilities
The Administrative Clerk – Finance G-4 is responsible for a variety of routine administrative and financial support functions for the project. He / she works under the overall guidance of the FAO Representative and the direct supervision of the functional supervisor.

The incumbent performs the following duties:
• Retrieve, enter, select and analyse data from a wide variety of sources
• Maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data; assist in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested; monitor project, programme and general office accounts
• Maintain detailed records of budget estimates, obligations and available balances; record receipts and disbursements, (ledgers, cash books, vouchers, etc.); make disbursements from petty cash fund and balance accounts.
• Prepare routine correspondence of administrative nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
• Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Maintain a filing system of administrative and financial documents.
• Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
• Support the administration of personnel and equipment.
• Perform other related duties as required.

Qualification Requirements
Education: Secondary school education or equivalent commercial school.
Work Experience: Four years of clerical, administrative or accounting experience.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.
IT Skills: Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

FAO is an equal opportunity employer; qualified women are encouraged to apply. Acknowledgements will only be sent to applicants in whom FAO has a further interest.

Interested candidates who meet the above qualifications may send their application letter, and a detailed CV clearly marked ; Administrative/Finance Assistant; STRICTLY BY EMAIL not later than 14 September 2012, addressed to:

Office of the FAO Representative in Kenya
FAO Representation in Kenya
United Nations Office at Nairobi
Block P, Level 3, Gigiri
PO Box 30470, 00100, Nairobi Kenya
E-mail : vacancy-Kenya@fao.org

ONLY EMAIL APPLICATIONS WILL BE ACCEPTED

FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS