Associate Budget Officer

TEMPORARY VACANCY ANNOUNCEMENT

                                                                                                ISSUED:  22 NOVEMBER 2012             

NOTE

This is a temporary position.  Appointment against this position is for a limited duration and does not carry any expectancy, legal or otherwise, of renewal.

JOB OPENING NO.:	NA-12-26
ORGANIZATIONAL LOCATION:	UNON
DUTY STATION:	NAIROBI
FUNCTIONAL TITLE:	ASSOCIATE BUDGET OFFICER
GRADE:	P-2
CLOSING DATE:	30 NOVEMBER 2012
DURATION	5 MONTHS

DUTIES AND RESPONSIBILITIES

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).  The position is located in the Budget Section, Budget and Financial Management Service (BFMS), United Nations Office at Nairobi (UNON). 

 

Under the overall supervision of the Chief, Budget Section and the direct supervision of Deputy Chief, Budget Section,  the Associate Budget Officer will be expected to carry out the following responsibilities:

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·         Review, coordinate, formulate, analyze and finalize cost estimates and budget proposals, in terms of staff and non-staff requirements; 

·         Review, analyze and finalize budget / financial implications in light of resolutions or decisions of the General Assembly in accordance with recommendations and / or requirements of the Advisory Committee of Administrative and Budgetary Questions, the Office of Programme Planning, Budget and Accounts, and the UNON Director-General;

·         Assist managers in the elaboration of resource requirements for budget submissions;

·        Provide support to relevant intergovernmental and expert bodies in their budget review; assist in securing approval from the General Assembly.

·         Prepare allotments, including redeployment of funds, ensuring appropriate expenditures.

·         Monitor budget implementation and recommend reallocation or redeployment of funds and ensure funds are available to meet operational requirements.

·         Monitor expenditures to ensure that they remain within authorized levels including analysis of funds' utilization and provision of advice to all concerned.

·         Administer and monitor extra-budgetary resources ensuring compliance with regulations and rules and established policies and procedures and UN General Assembly determined priorities.

·         Assist in the preparation of budget performance submissions.

·         Review and assist in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures; provision of periodic reports to the UN Headquarters and to UNON Management.

·         Assist in providing substantive support to intergovernmental and expert bodies.

·         Participate in special assignments or technical surveys relating to cost-sharing and charge-back arrangements, including preparation of reports and policy papers on matters relating to resource requirements, programming and budgetary issues.

·         Performs other related duties, as assigned.

    COMPETENCIES

·         Professionalism: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

·         Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

·         Planning & Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

·         Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

QUALIFICATIONS

Education

A first level university degree in business administration, accounting/finance or related field and internationally recognized accounting qualifications.

Experience:

At least five years of progressively responsible professional experience in finance/accounting, administration, budget, business administration or related area.  Experience in UN Budgetary functions will be an added advantage.

Language:

English and French are the two working languages of the United Nations Secretariat.  For the post advertised, fluency in oral and written English is required.  Knowledge of a second official UN Language is an advantage.

How to apply: Interested candidates may apply by submitting detailed curriculum vitae in English, and a duly completed United Nations Personal History form (available at http://www.unon.org/docs/P11.doc), quoting Vacancy Number NA-12-26 and the above-mentioned functional title, to the email address below. Email: recruitment@unon.org Kindly note that the Job Opening Number & functional title should be quoted in the subject line of the email.  Applications that do not have the required subject line might not be processed. Applications should be received by.  Only candidates who are under serious consideration will be contacted.  Applications received after the deadline will not be considered. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs (Charter of the United Nations – Chapter 3, article 8).  Well qualified candidates, particularly women are strongly encouraged to apply.