Logistics Administration Officer

By Live Lover -


Kenya Red Cross Society is one of the largest humanitarian organisations in Kenya. Its vision is to be the most effective, most trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for qualified persons to fill the following position:

Position Title:                        Logistics Administration Officer

Reporting to:                                     Logistics Manager

Job Location:                          Nairobi


Overall Purpose
Responsible to the Logistics Manager for developing strategic plan and budget for responsive distribution and transportation system to ensure timely delivery of materials, goods and supplies to designated Regions and Branches according to order specifications aimed at supporting programme implementation.

Duties and Responsibilities 
  • Contribute to the development and implementation of strategic plan and budget for the acquisition, repair and maintenance of the Society’s fleet of motor-vehicles and related equipment in order to ensure efficiency and economy of operations.

  • Develop and implement adequate logistics preparedness through contingency planning and continuous review of logistic operations

  • Coordinate loading of materials, goods and supplies from the headquarter warehousing and storage for distribution according to order specifications
  • Coordinate the repair and maintenance of motor-vehicles in authorised garages against approved requisitions. Also follow up to ensure that motor-vehicles are repaired to the highest standards of quality and within budget limitations

  • Analyse monthly motor-vehicle returns and maintain a record on fuel and oil consumption, repairs and maintenance as well as accidents and safety.

  • Develop, coordinate and implement the registration, insurance and licensing of motor vehicle transport systems

  • Implement a computerised transport fleet management information system aimed at maintaining motor-vehicle inventory as well as monitoring, tracking and controlling operating costs.

  • Maintain records of motor-vehicles utilisation and coordinating the planned preventive maintenance programme in order to ensure that motor-vehicles are properly serviced and in good repair.

  • Coordinate the maintenance of operational records concerning allocation and scheduling of duties to drivers. Also rescheduling work duties to accommodate any absences that may arise due to unforeseen circumstances.

  • Review and verify motor-vehicle work tickets to ensure that journeys made by drivers are properly authorised in accordance with approved transport procedures.

  • Requisition for motor-vehicle spare parts and follow-up for timely delivery
  • Maintain records and prepare reports regarding the quantity and value of fuel consumption used on each vehicle in order to monitor, track and control costs; also examine fuel supply documents to verify vehicle consumption levels.

  • Prepare mileage recoveries for all Headquarters motor-vehicles

Minimum Qualifications
  • Bachelor’s degree in Business Administration or equivalent qualifications

  • Over three (3) years experience in logistics and transport management

Key Competencies for the positions


  • Knowledge of a computerized Fleet Management Information System.

  • Proficiency in word processing, database, spreadsheet applications and computerised procurement and stores software packages

  • Knowledge of filing systems.

Applications must contain:

Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
NAIROBI

So as to reach him not later than Wednesday, 28th November 2012.

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