Procurement Supervisor

REFERENCE CODE:  HR – 53/2012
The Resettlement Support Center (RSC) Africa operates a US refugee resettlement program  in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration.    RSC  Africa  is responsible for the preparation of refugee case files for adjudication by  US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases.  RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya. 

RSC Africa seeks qualified applicants for the Procurement Supervisor position.

Position Description:
This position is primarily responsible for coordinating  and  overseeing  all the procurement needs of RSC
Africa while ensuring strict adherence to the RSC Cooperative Agreement and relevant OMB circulars.  

This position reports directly to  the General Services Manager and directly  supervises  two Travel Logistics
Officers and two Procurement Assistants.  The position works very closely with other key positions with the
RSC Admin Department.  

Primary Responsibilities:
1.  Oversee all procurement activities and ensure strict compliance with RSC  SOPs and Cooperative
Agreement
2.  Determines the reorder level of all stores supplies and ensures there are no stock outs.
3.  Monitors travel arrangements and bookings 
4.  Analyses and  ranks quotations and bids  received, and makes recommendations for the most suitable
suppliers             
5.  Conducts regular market surveys to determine the best price for quality goods and services
6.  Adheres to the RSC purchasing procedures and to the RSC Cooperative Agreement
7.  Ensures the smooth flow of procurement documents between sections
8.  Captures purchasing data in Microsoft Dynamics GP
9.  Assists the General Services Manager in  regularly updating the purchasing procedures to ensure best
practices and standards in all procurement processes

Position Requirements:
•  Bachelor’s degree in business or 3 years relevant experience, or
Diploma in CIPS or 5 years of relevant experience
•  At least 2 years’ experience in an organization that adheres to US Government OMB circulars
•  Experience with Microsoft Dynamics GP strongly desired
•  Knowledge of RSC Africa travel procedures strongly desired 
•  Demonstrated computer skills, especially Microsoft Excel; 
•  Demonstrated integrity, accountability, and transparency in all previous employment
•  Demonstrated written and verbal English skills and overall strong communication skills
•  Demonstrated organizational and time management skills
•  Ability to work as a member of a team in a multi-cultural environment
•  Ability to work independently and contribute to overall operations 
•  Ability to manage a large and diverse workload under pressure with competing priorities
•  Ability to maintain high performance standards with attention to detail
•  Ability to follow instructions from the Supervisor with a positive and receptive attitude
•  Ability to conduct oneself in a professional and courteous manner to represent the best interests of
RSC Africa and Church World Service
•  Ability to contribute to the US Government and RSC Operational Refugee Processing Program in
Africa

Qualified individuals are encouraged to apply.  Please submit a cover letter and a résumé to: 

The Human Resources Manager
RSC Africa
P. O. Box 14176-00800
Nairobi, Kenya
Email: jobs@cws-rscnairobi.org 

On the subject line, please indicate the reference code of the position, followed by your surname. 
The position will remain open until filled.