Regional Logistics Officer

Kenya Red Cross Society is one of the largest humanitarian organisations in Kenya. Its vision is to be the most effective, most trusted and self-sustaining humanitarian organisation in Kenya.

The Society is looking for qualified persons to fill the following position:

Position Title:                        Regional Logistics Officer (2 Positions) Reporting to:                                     Assistant Secretary General Job Location:                          Lower Eastern and West Kenya

Overall Purpose

Responsible to the Assistant Secretary General for developing strategic plan and budget for responsive distribution and transportation system to ensure timely delivery of materials, goods and supplies to the Region and Branches according to order specifications aimed at supporting programme implementation.

Other responsibilities include effective maintenance and repair of the Society’s fleet of motor vehicles and related machinery within the Region to ensure optimum utilization of motor vehicles.  Also responsible for investigating motor-vehicle accidents, providing estimates for repair and maintenance costs as well as following up with garages and insurance companies to ensure the availability of high quality motor-vehicle transport fleet.

Duties and Responsibilities 

• Develop and implement the strategic plan and budget for the acquisition, repair and maintenance of the Society’s fleet of motor-vehicles and related equipment in order to ensure efficiency and economy of operations.

• Design, develop, implement and evaluate transport fleet management policy on fleet utilisation, maintenance and repair to provide transportation of supplies including continuous improvement of safety and service quality

• Develop and implement adequate logistics preparedness through contingency planning and continuous review of logistic operations

• Coordinate the implementation of a computerised transport fleet management information system aimed at maintaining motor-vehicle inventory as well as monitoring, tracking and controlling operating costs.

• Coordinate loading of materials, goods and supplies from the headquarter warehousing and storage for distribution according to order specifications

• Coordinate deployment of motor-vehicle drivers to provide efficient and safe transportation as well as obtain optimum use of transport resources.
• Initiate investigations into causes of accidents in conjunction with traffic police, examine and inspect motor-vehicles to identify extent of damage, evaluate and estimate repair costs and recommending appropriate action

• Coordinate the repair and maintenance of motor-vehicles in authorised garages against approved requisitions. Also follow up to ensure that motor-vehicles are repaired to the highest standards of quality and within budget limitations

• Develop, coordinate and implement the registration, insurance and licensing of motor vehicle transport systems

• Participate in the performance evaluation exercise by monitoring and evaluating the performance of individual Drivers against defined targets and objectives.

• Assess training needs as well as implement on-the-job training programmes aimed at equipping Drivers with the necessary knowledge and skills to drive motor-vehicles safely and to undertake routine maintenance.

Minimum Qualifications

• Bachelor’s degree in Supply Chain, Business Administration or equivalent qualifications plus membership to a relevant professionally body in Transport Fleet Management

• Over three (3) years experience in logistics and transport management

Key Competencies for the positions

• Principles, methods and techniques of optimizing transportation, distribution, maintenance and repair of motor vehicle fleet

• Knowledge of methods, techniques and procedures involved in maintenance, repairs and replacement.

• Knowledge of a computerized Fleet Management Information System.

• Considerable knowledge of safety practices and the mechanics of diesel and gas engine as well as sources for obtaining parts and supplies required
• Ability to troubleshoot, diagnose and coordinate the timely repair of vehicles    

• Proficiency in word processing, database, spreadsheet applications and computerised procurement and stores software packages

Applications must contain:

Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General

Kenya Red Cross Society

P. O. Box 40712-00100

NAIROBI

So as to reach him not later than Wednesday, 28^th November 2012.