Executive Assistant

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Opportunities to Excel
The Alliance for a Green Revolution in Africa (AGRA) is a not-for-profit organization formed in 2006 to work with African governments, farmers, donors, NGOs and the private sector to reduce hunger and poverty in Africa through agricultural development targeted at resource-poor farmers. AGRA has its headquarters in Nairobi, Kenya and an office in Accra, Ghana.

AGRA is seeking to recruit experienced and exceptional individuals to fill the following positions:

Executive Assistant
REF: EA – 11/12
Reporting to a Director, the Executive Assistant will be responsible for providing a variety of supervisory, administrative, coordinating and logistical services in support of the Director. In this capacity, the Executive Assistant will be the voice of the Director both internally and externally. This position will work closely with other program and administrative departments.

Specific responsibilities will include:
• Managing the day-to-day operational and administrative activities of the Director and following up to ensure timely action;
• Screening correspondence, issuing acknowledgements, replying to enquiries as appropriate and drafting correspondence on behalf of the Director for his/her review;
• Receiving, screening and redirecting telephone calls as required;
• Liaising closely with the Program Officers, Coordinators and Assistants to assist in specific grant-related tasks for the respective program area;
• Supporting the Director to compile project completion reports;
• Compiling information from files, publications, libraries, databases and other sources of information as required by the Director;
• Organizing the Director’s travel in liaison with the Travel unit;
• Maintaining up to date records of activity reports and travel plans for respective departmental staff on behalf of the Director;
• Making administrative and logistical arrangements for visitors to the Director and for the Directors’ visits to external parties; and
• Making necessary arrangements for the Director’s meetings, workshops and conferences.

Key Qualifications, Knowledge & Experience
• Bachelors’ degree in a business-related field;
• At least 5 years’ work experience in a busy executive office, preferably in a not-for-profit organization;
• Professional certification in the field of administration. Formal secretarial training is preferred;
• Computer proficiency, especially in MS Office applications; and
• Excellent command of English. Fluency in French will be an added advantage.
For more information on these positions, applicants can visit www.agra.org
Attractive remuneration packages commensurate with the responsibilities of these positions will be negotiated with the successful candidates.

If you believe you can clearly demonstrate your abilities to meet the relevant criteria for this role, please submit your application with a detailed CV, stating your current position, remuneration, e-mail and telephone contacts and quoting the reference number on the application letter.

To be considered, your application must be received by 21 November, 2012 addressed to:

The Director
Executive Selection Division
Deloitte Consulting Limited
Deloitte Place, Waiyaki Way
Muthangari, Westlands
Nairobi, Kenya
Email: agra@deloitte.co.ke
Tel: +254 20 423 0000