Administration and Logistics Volunteer

CALL FOR VOLUNTEER
ADMINISTRATION AND LOGISTICS DEPARTMENT - KITALE
INTRODUCTION
Handicap International (HI) is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental
rights.

CONTEXT ANALYSIS
HI identified the need to recruit a volunteer to work closely with the Field dministrator in Kitale to enhance the Administration and Logistics department’s delivery of services.

GENERAL OBJECTIVE OF THE VOLUNTEERSHIP
The volunteer will support the Administration and logistic department in service provision by assisting in the smooth running of logistic activities, administration activities and management of stock movement in compliance with Handicap International’s internal regulations.

SPECIFIC OBJECTIVE OF THE VOLUNTEERSHIP
The Volunteer is to contribute to a variety of administrative and logistics activities by assisting the Field Administrator met the deadlines that have been stipulated for the department

PLANNED ACTIVITIES OF THE VOLUNTEER
The Volunteer will work closely with and report directly to the Field Administrator . He /she will be directly contributing in the following activities

LOGISTICS FUNCTIONS
Ensuring the logistic functions serve project needs in accordance with HI procedures by:
 Participating in the raising of Purchase Service Requests (PSR) by adhering to the laid down commitment of expenditure procedures for review by the Field Administrator  Ensuring all purchase files are properly kept and they contain all necessary support documentation
 Implementation of the equipment and stores management and maintenance to ensure proper monitoring and usage
 Support the monitoring of fleet of vehicles and monitor the proper usage of the log book and the monthly report sheet.
 Liaise with the Field Administrator for follow up with the logistics team in Nairobi to report on site activities, plan of purchases and/or any other issues that need to be managed from Nairobi.

ADMINISTRATIVE FUNCTIONS:-
Support in the implementation front office functions

EXPECTED OUTCOMES
 Efficiency in the logistics office
 Proper and efficient usage of the fleet of vehicles
 Proper adherence to laid down procedures and deadlines
 Effective filing of logistical documents
 Understanding of the functioning of the administration and logistics department

DURATION AND LOCATION OF THE VOLUNTEERSHIP
The volunteership is for a period of three months renewable for a further three months subject to performance. He/she will only be receiving a daily meal and transport allowance of Kshs. 400 per working day ( Monday to Friday), paid once a month in advance.
No other benefits are attached to this position thus accommodation and/or other costs of upkeep shall be borne by the Volunteer.
The volunteer will be based in Kitale.

REQUIREMENTS FOR THE VOLUNTEER 
 Diploma in Purchasing and Supplies and/or any other relevant field with practical experience
in a busy logistic office for a period of at least 2years
 Preferably at least 2 years experience working with an International NGO
 Should possess organization skills, team player, attention to details and cost conscious
The Volunteer is to comply with the Staff regulations for HI Kenya Somalia Programme

APPLICATION PROCESS
If you feel you are the right candidate for this position, kindly send your application
along with an up-to-date CV(including 3 referees with their current official contacts) by
email to :- recruit06@handicap-international.or.ke on or before 10th April, 2015, 5:00 pm.
The email subject line should be marked: “Application for Administration and Logistics
Volunteership – Kitale ”
Only short listed candidates with the above qualifications and skills will be contacted.
Please do not send your academic and other testimonials they will be requested at a
later stage.