Administrative Clerk

By Live Lover -


NOTE:
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.  This is a temporary Job Opening.  Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise, of renewal.
                                                                               
VACANCY NOTICE NO.:
GS-13-06
ORGANIZATIONAL LOCATION:
UNON/SSS
FUNCTIONAL TITLE:
Administrative Clerk
GRADE:
G-4
DURATION:
364 days
CLOSING DATE:   
28/03/2013

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General.  UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-Habitat) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in Travel, Shipping & Visa Unit (TSVU) within Support Services Service of the Division of Administrative Services, UNON.

Under the supervision of the Chief, TSVU the incumbent's duties will perform the following duties:

Shipping Sub-Unit
  • Accurately type out shipping details on duty exemption applications
  • Submit, follow-up, and collect approved duty exemptions from Host Country Relations Unit
  • Collection and processing of shipping documents
  • Maintain both digital and physical files
  • Maintain confidential files of duty exemptions
  • Preparation of monthly and quarterly reports

Visa Sub-Unit
  • Assist in receiving staff, consultants, delegates and their families for advice
  • Prioritizing urgent requests and following up on visa applications
  • Assist in delivery of visas to Consulates/Embassies
  • Assist in processing of UN travel documents for renewal and issuance.
  • Assist in liaising with Travel Unit at the UN Office in Geneva (UNOG) and UNHQ ensure that documents are returned to UNON on time
  • Assist in initiating process for auto mail account for mail via pouch and courier
  • Maintain confidential files for UN Laissez-Passer
  • Assist in the preparation of monthly and quarterly reports

Travel Sub-Units
  • Maintain both physical and digital files
  • Assist in the verification of air ticket invoices
Perform other related office duties as required.

COMPETENCIES

·         Professionalism:  Knowledge of travel related processing requirements; Ability to recognize and act in the face of conflicting priorities. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
·         Communication:  Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
·         Teamwork:  Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
·         Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

QUALIFICATIONS

Education
Completion of secondary education or equivalent is required. Additional technical training in administrative and travel related matters desirable.

Experience:
At least four years of experience in the area of travel and administration or related area.

Languages:
English and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Good working knowledge of French desired. Working knowledge of other UN official languages is desirable.



Interested candidates may apply by submitting detailed curriculum vitae in English, and a duly completed United Nations Personal History form (available at http://www.unon.org/docs/P11.doc).
Email: recruitment@unon.org
         Please quote;


v  Vacancy Notice Number and Functional Title in the Subject of the e-mail.

Applications received after the deadline (28/03/2012) will not be considered.
Applications without Correct Vacancy Number will not be Considered)

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.



THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Comments

Post a Comment

Popular posts from this blog

Dispatch Manager

By Live Lover -
Our Client, a leading motorbike and three wheeler assemblers in Kenya seeks to recruit a  Dispatch Manager . The ideal candidate will be responsible for overseeing the scheduling, staging, tracking and reporting of the day's activities. He/she will also be in charge of recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred. Key Responsibilities Scheduling and assigning work crews, delivery vehicles and service equipment for the daily tasks  Receiving and preparing work orders and monitoring jobs in progress Informing staff about logistic problems or updates and handling questions or complaints from staff and clients Recording and maintaining data related to the day's work load such as delivery confirmations, mechanical breakdowns, customer requests, charges and expenses incurred Identifying items and containers of incoming and outgoing shipments and v...
Read more

Systems Developer

By Live Lover -
Image
Job Title Systems Developer Location Nairobi,KE Organization Name Information Systems Department Description Welcome aboard  Kenya  Airways!  Kenya Airways is truly the Prideof Africa. Our global network now reaches 59 destinations, 46 of which are spread across the  Africa  continent. With a modern fleet of  36 aircrafts, including four Boeing 777 series, makes us one the youngest fleets in  Africa . Kenya Airways opens a world of opportunity across the continent, creating sustainable development by connecting its people and businesses within  Africa  and around the world. At Kenya Airways we believe our greatest asset is our people. When you join Kenya Airways we provide you with training and all the systems and tools you require to perform. And best of all, we provide an environment that enables each and every one of our employees to achieve their full potential. Brief Description Development and Maintenance of reporting, ...
Read more

People Operations Administrator

By Live Lover -
Image
To apply click here Date: 30-Jul-2021 Location: Nairobi, Sub Saharan Africa, KE Company: British Council The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connec...
Read more