Logistics Assistant


VACANCY ANNOUNCEMENT WFP/07/13
Job Title: Logistics Assistant
Post Grade: Service Contract/SSA, SC-4
Duty Station: Roster for Various Duty Stations
Date of issue: 14th February 2013
Deadline for application: 24th February 2013

Accountabilities:
Under the direct supervision of the Senior Logistics Assistant (Transport) and the overall supervision of the Logistics Officer (Transport & Operations), the incumbent will carry out the following duties:-

Major Duties and Responsibilities:
 Prepare transport allocation plan after receipt of the food release note from Programme units or call forward from the countries in the region.
 Create primary transport work orders, i.e. Landside Transport Instructions (LTI) for WFP commodities countrywide.
 Assist is evaluating new applicants for WFP Kenya primary transport short-list.
 Assist in preparations of Request for Quotations for primary transport and assist in the analysis of the offers.
 Monitor performance and maintain performance records for all WFP Kenya primary transport contractors; analyse the data and prepare performance evaluation reports.
 Coordinate cross-border clearance of WFP import/export/transit cargo in liaison with the loading point, (e.g. Mombasa), receiving locations, C&F Agents (as/if applicable) and the transport contractors.
 Prepare notification to the transporters in case of sub-standard performance and maintain clean records of all communications.
 Create and maintain monthly reports for all primary transport operations. Perform the same duties for secondary transport as/if required.
 Maintain reliable filing and record keeping system related to all primary transport operations.
 Participate (when requested) in ‘Corridor Cargo Prioritization’ teleconferences and/or provide data/follow up information in line with teleconference requirements.
 Provide daily updates on progress of uplift from local purchase locations to ensure deliveries are monitored and relevant people informed of the expected consignments.
 Travel, when required, to dispatch commodities, from sites within and outside of Nairobi.
 Perform other related duties as required.

Qualifications, Experience, Critical Success Factors and Language:
 Successful completion of secondary school education, preferably supplemented by technical qualification or university degree in business administration, statistics, economics, logistics, transport, shipping, law or other field relevant to WFP Logistics
 At least three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics, operations or another related field and distribution management.
 Good knowledge and experience in using computer software applications (MS Word, Excel and Access). High sense of initiative and judgment with an ability to perform detailed work, work of a confidential nature and/or to handle a large volume of work possibly under time constraints. Ability to review a variety of complex data, adjust discrepancies and resolve operational problems with substantial independence. Detail oriented with an ability to handle large volume of recurrent confidential work in a systematic manner.
 Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
 Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals.
 Excellent written and spoken English and Kiswahili.

Interested candidates meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/07/13, with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees. Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc. All documents should be sent in an envelope which must be marked:
CONFIDENTIAL
WFP/07/13 and sent to:-
Human Resources Officer
World Food Programme
P.O. Box 44482
NAIROBI 00100 OR deliver to Office B-120, UN Complex, Gigiri.

WFP is an equal opportunity employer and does not charge a fee at any stage of the recruitment process.
Only short listed applicants will be contacted.

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