Procurement Officer

By Live Lover -

(based in Nairobi Office)

Duties and Responsibilities
  • To receive Demand Forms, record, and together with the logistics officer, aggressively seek best prices for items requested by getting quotations from different vendors, taking into consideration quality of goods
  • To generate Purchase Orders (POs) based on the above considerations, and issue them to the vendor after they have been properly approved as per the Procurement Procedures
  • To carry out Market survey of commonly use supplies and prequalification of eligible suppliers.
  • To maintain a filing system for all procurement documents.
  • Processing of invoices, getting them authorized and taking them to finance for payment. This will also involve maintaining an invoice register.
  • To ensure prompt delivery of project goods to the project sites by arranging for either air or road transport.
  • Process all V.A.T exemptions and forward to finance department in a timely manner.
  • Together with the Logistics Officer, update and circulate the tracking report on a weekly basis.
  • Together with the storekeeper, maintain an up to date asset register for all assets in the expatriates’ houses/LWF office.
  • Ensure that all LWF/DWS assets are coded/tagged appropriately.
  • To assume such other responsibilities as may be assigned to him/her by the LWF/DWS Logistics Officer
Qualification
  • Graduate Diploma in purchasing and supplies management
  • Previous NGO experience with at least 3years working experience and logistics in a busy set up
  • Proficiency in computer application and more specifically Microsoft Office
  • CIPS is essential
  • Must be a member of KISM OR CIPS
Personal Attribute
  • High level of motivation, integrity, commitment and professional responsibility
  • Ability to tolerate cultural, educational and religious diversity in the work place
  • Ability to work for long hours with minimal supervision
  • Good team player with excellent interpersonal communication skill.
Applications and detailed CV must include email address and telephone contacts of 3 referees, one of whom must be your supervisor in your current/former employment. They should reach the undersigned by close of business on 6thMarch, 2013:
HR Officer/Administrator
P.O Box 40870-00100, GPO, Nairobi
Or e-mail to: lwfnbiprocurement@gmail.com
Only short-listed candidates will be contacted.

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