Finance Assistant

By Live Lover -


NOTE:
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.  This is a temporary Job Opening.  Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise, of renewal.
                                                                               
VACANCY NOTICE NO.:
GS-13-08
ORGANIZATIONAL LOCATION:
UNON/BFMS
FUNCTIONAL TITLE:
Finance Assistant
GRADE:
G-4 (4 Posts)
DURATION:
6 Months
CLOSING DATE:   
13/03/2013

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).  These four positions are located in the Financial Services Unit, Accounts Section, Budget and Financial Management Service (BFMS), United Nations Office at Nairobi. 

Under the overall supervision of the Chief, Financial Services Unit, the Finance Assistants will be responsible for the following duties:

      1.            Assist in the processing of payments to vendors for good and services. This includes calculating, inputting, and checking payments for correctness and communicating discrepancies to the supervisors.
      2.            Examine and records financial transactions and prepare remittances for disbursement.
      3.            Record and reconciles accounting transactions, including vendor statements on an on-going basis.
  1. Respond to queries from staff members and third parties.
  2. Liaise with vendors, substantive offices, Budget Section and other staff members to ensure timely settlement of invoices/payment request,
  3. Respond to queries from staff members, third parties and advise clients and keep them informed on the status of their invoices/payment requests.
  4. Scan payment documents on an on-going basis to a shared folder.
  5. Perform other duties as assigned.

COMPETENCIES

·         Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
·         Teamwork:  Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
·         Planning& Organizing:  Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Uses time efficiently.
·         Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

QUALIFICATIONS

Education;
Completion of secondary education is required. Additional technical training in the field of
accounting, finance or directly related fields is required.

Experience:
Four years progressive work experience in finance, budget, accounting, administrative services
or related area is desirable.

Languages:
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is an advantage.



Interested candidates may apply by submitting detailed curriculum vitae in English, and a duly completed United Nations Personal History form (available at http://www.unon.org/docs/P11.doc).
Email: recruitment@unon.org
         Please quote;


v  Vacancy Notice Number and Functional Title in the Subject of the e-mail.

Applications received after the deadline (13/03/2012) will not be considered.
Applications without Correct Vacancy Number will not be Considered)

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

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