Finance Assistant
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NOTE:
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Appointment
against this post is on a local basis. External candidates will be considered
only when no suitable internal candidate from the duty station is identified.
The candidate is responsible for any travel expenses incurred in order to
take-up the appointment. Staff Members are subject to the authority of the
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers in
accordance with established rules and procedures. This is a temporary Job Opening. Appointment against this post is for a
limited duration and does not carry any expectancy, legal or otherwise, of
renewal.
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VACANCY NOTICE
NO.:
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GS-13-08
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ORGANIZATIONAL
LOCATION:
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UNON/BFMS
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FUNCTIONAL
TITLE:
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Finance Assistant
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GRADE:
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G-4 (4 Posts)
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DURATION:
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6 Months
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CLOSING DATE:
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13/03/2013
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The United Nations
Office at Nairobi (UNON) is the UN headquarters in Africa and the
representative office of the Secretary-General. We support programme
implementation of the UN Environment Programme (UNEP) and the UN Human Settlements
Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by
providing administrative, conference and information services (www.unon.org).
These four positions are located
in the Financial Services Unit, Accounts Section, Budget and Financial
Management Service (BFMS), United Nations Office at Nairobi.
Under the overall supervision of the Chief, Financial
Services Unit, the Finance Assistants will be responsible for the following
duties:
1.
Assist in the processing of
payments to vendors for good and services. This includes calculating,
inputting, and checking payments for correctness and communicating
discrepancies to the supervisors.
2.
Examine and records financial
transactions and prepare remittances for disbursement.
3.
Record and reconciles
accounting transactions, including vendor statements on an on-going basis.
- Respond to queries from staff members and third parties.
- Liaise with
vendors, substantive offices, Budget Section and other staff members to
ensure timely settlement of invoices/payment request,
- Respond to
queries from staff members, third parties and advise clients and keep them
informed on the status of their invoices/payment requests.
- Scan payment
documents on an on-going basis to a shared folder.
- Perform other duties as assigned.
COMPETENCIES
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Professionalism: Knowledge
of, and ability to apply financial rules, regulations and procedures in the UN
environment. Ability to maintain accurate records, review and interpret a wide
variety of data. Shows pride in work and in achievements; Is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; Is
motivated by professional rather than personal concerns; Shows persistence when
faced with difficult problems or challenges; Remains calm in stressful
situations.
·
Teamwork: Works collaboratively with colleagues to
achieve organizational goals; Solicits input by genuinely valuing others’ ideas
and expertise; Is willing to learn from others; places team agenda before
personal agenda; Supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position; Shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.
·
Planning& Organizing: Develops clear goals that are consistent with
agreed strategies; Identifies priority activities and assignments; adjusts
priorities as required; Allocates appropriate amount of time and resources for
completing work; Foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; Uses time efficiently.
·
Client Orientation: Considers
all those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; Establishes and maintains productive partnerships
with clients by gaining their trust and respect; Identifies clients’ needs and
matches them to appropriate solutions; Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
Keeps clients informed of progress or setbacks in projects; Meets timeline for
delivery of products or services to client.
QUALIFICATIONS
Education;
Completion of secondary education is required.
Additional technical training in the field of
accounting, finance or
directly related fields is required.
Experience:
Four years progressive work experience in finance, budget, accounting, administrative services
or related area is desirable.
Languages:
English
and French are the working languages of the United Nations Secretariat. For the
post advertised, fluency in oral and written English is required. Knowledge of
French is an advantage.
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Interested candidates may apply by submitting
detailed curriculum vitae in English, and a duly completed United Nations
Personal History form (available at http://www.unon.org/docs/P11.doc).
Email: recruitment@unon.org
Please quote;
v Vacancy Notice Number and Functional Title in the Subject of the
e-mail.
Applications received after the
deadline (13/03/2012) will not be considered.
Applications without Correct Vacancy
Number will not be Considered)
The
United Nations shall place no restrictions on the eligibility of men and
women to participate in any capacity and under conditions of equality in its
principal and subsidiary organs. (Charter of the United Nations - Chapter 3,
article 8). The United Nations Secretariat is a non-smoking environment.
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR
ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON
BANK ACCOUNTS.
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