Monitoring, Evaluation, Communication and Reporting Officer
POSITION : Monitoring, Evaluation, Communication and Reporting
Officer (MECR)
SECTION : Monitoring & Evaluation
SUPERVISED BY : CEO
SUPERVISES :
Administrative Assistant
LOCATION : Nairobi, with frequent travel within Kenya
1.0
Job
Summary
Reporting
to the CEO, Officer will be based in
Nairobi and will mainly be responsible for carrying out Monitoring, Evaluation
and Reporting functions of all USTADI programs and projects, including
mentorship of regional partners.
2.0 Resource
Responsibilities
Budgetary
Control:
Other
resources:
3.0 Reporting Line
The MECR
Officer will report to the CEO
4.0 Work Relationships
In
addition to working under the direct supervision of CEO, the MECR Officer will
work collaboratively with other functional sections (Business Development
Services, Finance and Administration, and media and marketing consultants) as
well as have operational contact and interaction with USTADI partners.
4.1
Key Internal Relationships:
·
CEO
·
Business
Development Services
·
Finance
and Grants
4.2 Key External Relationships:
·
Partners
5.0 Key
Responsibilities
The
main responsibilities revolve around communication, managing information
through project cycle, ensuring that project design takes into account systematic
data collection, analysis, storage and utilization, supporting partners track
results at output, outcome and impact level, ensuring data quality in all programs
within the officers domain, compilation of partner reports into a format that
is consumable and integrating monitoring, evaluation, reporting and learning as
an organizations practice.
·
Implement
communication strategy to enhance public perception of USTADI in support of
branding goals.
·
Design and
establish data collection, analysis and storage systems.
·
Responsible for all
aspects of USTADI internal and external communication including publications,
web-content, videos and documentary material development, newsletters, periodic
reports, organizational announcements and relations with print and electronic media.
·
Partnership with
all internal departments/sections to ensure that all marketing materials
support organization’s strategic direction
·
Develop measurement
tools to assure goals regarding perception strategies are met.
·
Contribute to the
design and continuous review of the program’s Performance Monitoring Plan (PMP)
·
Oversee design of
the program’s database(s) to monitor and pro-actively track all performance
indicators established in the PMP
·
Manage and conduct
overall data collection process of all project indicators in liaison with other
section officers
·
Design and deliver
MER trainings to partners
·
Develop and
disseminate basic MER training materials for program use, among staff and
partners
·
Preparation of the
monthly, quarterly and annual program reports
·
Participate in
organizing and conducting external evaluation exercises
·
Participate in
setting program performance targets in line with overall strategic goals of the
program
·
Take the lead role
in tracking grantees progress in achieving outcomes and impacts
·
Participate in
quarterly and other scheduled program performance review meetings
·
Share information
and lessons learnt with other program staff
5.2
MECR Team support
·
Collate and develop
detailed quarterly and monthly project work plans for the program and track
implementation of the same, on a monthly basis.
·
Support the
organization to coordinate program teams and ensure compliance with all communication,
monitoring, evaluation and reporting requirements of all programs to partners.
·
Review all
quarterly reports submitted by the program partners for compliance and data
adequacy
·
Develop a summary
and analysis of overall MECR data each quarter
·
Prepare a summary
of the partners’ needs and issues for follow up derived from quarterly
reports and track responses
·
Provide direction
in documentation of “success stories” and other anecdotal information to
enhance the overall quality of communication and performance reports to the
donors
5.3
Partners support
Overall, provide accompaniment,
mentoring and training to program partner’s M&E officers as appropriate and
on demand. Specific support would include:-
·
Support the development
of communication, monitoring, evaluation and reporting (MECR) processes, tools
and plans for partners and grant recipients
·
Provide support to
local partners and grant recipients in the implementation of the their communication,
monitoring, evaluation and reporting plans through the life of the project on a
need basis
·
Ensure compliance
in data management and quality
·
Assist partners in
design and implementation of mid-term and end term evaluations, in particular
TORs, consultants’ selection and quality control of process and final reports
6.0 Performance
Standards
·
Participate in
planning for communication, monitoring evaluation and reporting technical
trainings
·
Provide strategic
recommendations on how to enhance communication and perception by public and partners
·
Carry out all
baseline data collection for the partners within one month of signing grant
agreements
·
Manage and conduct
overall data collection process of all program indicators on an ongoing basis
·
Submission of monthly
program reports by the 10th of the subsequent month
·
Submission of 3
quarterly program reports within 30 days of the end of a quarter
·
Preparation and
review of all MER information presented during joint reviews
·
Review program
performance targets in line with overall strategic goal of each of the
program/project
·
Share information
and lessons learnt with other program staff on a quarterly basis
·
Quarterly work
plans for the program developed and submitted by the first week of each quarter
·
Quarterly review of
implementation progress
·
All MER reports
filed in server
·
At least one
success story developed and shared each quarter
·
Conduct monitoring
and technical support visits to a minimum of 6 partners each quarter
·
Carry out data
quality improvement exercise for the partners
7.0 Qualifications,
Experience and Skills
The minimum
required academic and professional skills for the jobholder to perform
successfully in this position are:
·
Bachelors’
degree in appropriate discipline e.g. strategic management, statistics, social
sciences, anthropology, development studies
7.1
Professional Qualifications
A diploma or equivalent in Corporate
Communication, Project Management or any other relevant qualification in Communication,
monitoring and evaluation
7.2
Experience
At least 4 years’ experience in
project management with experience in communication, M&E within a
development context
7.3
Essential Skills
·
Thorough knowledge
of strategic function of corporate communication to an organization, social-economics,
socio-anthropology and/or proven ability in participatory methods and processes
·
Ability to work in
a fast paced environment requiring multi-tasking
·
Knowledge of policy
influences and institutional practices
·
Knowledge of any or
all statistical software applications listed; STATA, IBM-SPSS, Version 10 and
above, E-Views for econometric modeling, or any other main-stream
application.
·
Excellent
analytical skills
·
Good writing and
reporting skills
This position is for 6 (six) months with possibility of extension depending on availability of funds. The starting date is the beginning of September 2014. Find attached the Job Description for your perusal.
Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to:
EMAIL: info@ustadi.org Cc; Elizabeth.musa@ustadi.org indicate the position on the subject line of
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