Training & Mentoring Administrator - AWARD
The
World Agroforestry Centre is an independent research institution which
generates science-based knowledge about the complex role trees play in
agricultural landscapes and rural livelihoods. The Centre’s headquarters are
located in Nairobi, which also hosts the African Women in Agricultural Research
and Development (AWARD) project of the CGIAR Gender and Diversity Program.
AWARD is a pioneering project to boost the talent pool of African women in the agricultural sciences. AWARD delivers career development fellowships to hundreds of women in agricultural institutions throughout sub-Saharan Africa. The project covers 11 countries:, Ethiopia, Ghana, Kenya, Liberia, Malawi, Mozambique, Nigeria, Rwanda, Tanzania, Uganda, and Zambia.
About this position
The Training & Mentoring Administrator will organize
and deliver a range of events such as conferences, trainings, information
seminars, workshops and dinners/luncheons
seamlessly as part of AWARD’s capacity building program.
Duties and Responsibilities
·
Liaise with respective Coordinators to get the
complete list of participants for respective courses (as high as 60) and update
it with the required details accordingly.
·
Manage travel bookings/reservations in conjunction
with the travel office for all participants, and liaise with venue (Hotel) on
arrival and departure dates, airport pickups etc.
·
Draft and send out confirmation letters,
invitation letters for use with visa applications, name badges, cards, list of
participants.
·
Liaise
with service provider on printing workshop materials (workbooks/handouts/name
tags etc.)
·
Prepare
certificates ensuring names, dates, venues are correct. Prepare workshop
folders for printed material and handouts and ensure their efficient distribution
/ placement on tables.
·
Liaise with hotel staff and trainers to ensure
meeting space is optimal for all aspects of the workshop, including plenary and
break-out sessions and reception areas.
·
Ensure
workshop materials including audio-visual needs are available, organized
accordingly and ready at all times.
·
Ensure
evaluation forms are updated, distributed for filling after each course collected
and returned for M&E analysis.
·
Be on site to ensure trainers have what they need
and all training rooms / venues, equipment, catering arrangements, and other
requirements are booked or cancelled in advance.
·
Assist in training room set up, table arrangement /display of
materials, name tags etc.
·
Liaise with participants and hotel on registration
and accommodation.
o
Special attention to mothers with children,
challenged persons etc. to ensure services like nanny, wheelchairs etc. are
available
·
Organize for field trips when required.
·
Manage the events, including setting up,
instructing external contractors and internal staff assistance.
·
Respond to enquiries from AWARD clients about
events and follow up on course registrations.
·
Manage the events database for the respective
departments.
Skills and qualifications required
·
First degree in business management/administration.
·
At least 5 years’ experience handling workshops,
administration and with some knowledge of databases.
·
Software proficiency in Microsoft Word, Excel and PowerPoint
is required.
·
Excellent written and oral interpersonal
communication skills.
·
Work in a multicultural environment.
·
Excellent organizational and communication skills.
Terms
of offer
ICRAF is an equal opportunity employer offering a
competitive salary and benefits package, and a collegial working environment.
The contract is for an initial period of three
(3) years with potential for extension subject to performance and
availability of resources. Applicants
are invited to send a cover letter illustrating their suitability for the above
position against the listed qualifications, competencies, skills together with
a detailed curriculum vitae, including names and addresses of three
referees. Applications should indicate “Application for a Training & Mentoring
Administrator - AWARD” on their application letters OR email submissions. All correspondence should be addressed to the
Human Resources Unit , World
Agroforestry Centre (ICRAF), P.O. Box 30677, Nairobi, Kenya OR via email: icrafhru@cgiar.org.
Applications will be considered until 15
February 2013.
Only short listed applicants will be contacted.
We invite you to learn more about AWARD by accessing
our web site: www.award.cgiar.org or
www.worldagroforestry.org
To learn more about us, visit our website: www.worldagroforestry.org
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