Finance and Administrative Assistant, K-FELTP/UCSF

Duty Station:     Nairobi, Kenya

Duration:           4 months with possibility of extension depending on availability of funds

Closing Date:   19^th July 2013

Position Description

The Field Epidemiology and Laboratory Training Program (FELTP) together with the University of Califonia San Francisco(UCSF)  will be undertaking a large scientific study among fishing communities in Nyanza.

The Finance and Administrative Assistant, under the direct supervision of the Program Support Manager and overall supervision of the Director – FELTP, will provide Finance and Administrative support to FELTP/UCSF Fisherfolk study.

General Administration Support

a)    Liaise with FELTP and UCSF and other stakeholders to ensure effective communication of relevant administrative and financial information and documentation

b)    Provide logistical arrangements  for meetings and trainings, duties may include booking venues, transport arrangements, creating and distributing invitations

c)    Provide administrative support to FELTP

Finance

a)    Adhere to transparent accounting practices and strictly follow FELTP and donor (UCSF) financial management procedures.

b)    Process approved programmatic payments in a timely and accurate manner

c)    Maintain accurate and updated programmatic records of income and expenditure

d)    Prepare bank reconciliations on a monthly basis

e)    Report monthly  to the supervisor on the status of income and expenditure

f)     Assist the Program Support Manager to forecast programmatic costs on a quarterly basis

g)    Create, store and transfer financial records so as to ensure compliance with the established FELTP and UCSF financial guidelines

h)    Recommend to the direct supervisor continuous improvements to FELTP/UCSF administrative and financial management tools, guidelines and controls

i)      Perform any other duties as assigned by the immediate supervisor

Qualifications:

a)    Desired-Diploma (or higher) in accounting, administration, or related field-

b)    CPA part 2 or more or equivalent qualification

c)    Minimum two years Administrative and Finance work experience in government, parastatal, or NGO setting(s).

d)    Demonstrated experience in accounting, budgeting, monitoring expenditure and maintenance of petty cash

e)    Demonstrated experience using spreadsheets (MS Excel) in professional setting.

f)     Demonstrated ability to use MS Office Suite (MS Word, Excel, Outlook, Access, and PowerPoint).

g)    Demonstrated experience of handing donor funded projects-CDC,USAID,EC,

h)    Ability to write concisely and clearly in English.

i)      Kenyan national.

j)      Preferred – University degree in business management or public administration.

Application Requirements:

Applicants desiring consideration for this post should submit the following indicating the position being applied for:

a)    Current CV;

b)    Application Letter

c)    List of  3 CURRENT referee names and up-to-date contact information.

Interested candidates should submit the above to :

The Director, Field Epidemiology and Laboratory Training Program by any of the following means not later than 19^th July 2013:

Email:              jobs@feltp.or.ke

Delivery:           Re: Job Application,

 Finance and Administrative Assistant

                                     Field Epidemiology Training Program (FELTP)

 UCSF Fisherfolk Study

 Next to National Public Health Laboratories Building

 (Behind The Government Chemist)

 Kenyatta National Hospital Grounds

 Nairobi, Kenya

Only candidates qualifying for the initial short list will be contacted for an interview.