Finance Assistant (Loans and Grants)

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NOTE
 Appointment against this post is on a local basis.

JOB OPENING NO.:
GS-13-25
ORGANIZATIONAL LOCATION:
IFAD
DUTY STATION:
NAIROBI
FUNCTIONAL TITLE:
FINANCE ASSISTANT (LOANS AND GRANTS)
GRADE:
GS-5
CLOSING DATE:          
09 August 2013
DURATION OF INITIAL CONTRACT
2 YEAR FIXED-TERM (SUBJECT TO RENEWAL)

BACKGROUND
The International Fund for Agricultural Development (IFAD) is an International Financial Institution and a specialized United Nations Agency whose mission is enabling poor rural people to improve their food security and nutrition, raise their incomes, and strengthen their resilience. To achieve these goals. IFAD develops and finances programs and projects aimed at increasing agricultural productivity and incomes and reducing rural poverty. IFAD's headquarters is in Rome, Italy, but has offices in 40 countries and finances programs and projects in more than 90 countries.
The Financial Operations Department (FOD) is tasked with managing IFAD’s financial resources proactively and making them available as needed for the Fund’s  programme of work and budget. The FOD comprises the Office of the Associate Vice President  FOD, the Controller’s and Financial Services Division (CFS), the Treasury Services Division (TRE) and the Financial Planning and Analysis Unit (FPA). 
The IFAD Regional Office in Nairobi is the hub for the loan administration and some other financial management activities relating to IFAD financed  operations for all countries in the Eastern and Southern Africa region, for an increasing number of countries in the Western and Central Africa region; and shortly will commence similar work for certain countries in the Near East and North Africa region.  The finance staff at this office are responsible for the timely and efficient delivery of loan and grant administration services and other financial management activities for their assigned portfolio, in line with the Divisional procedures, work plan and medium term strategy.
Purpose of the position
The Finance Assistant, Loans and Grants will report to the Regional Finance Officer in Nairobi for administrative purposes and operationally to Finance Officers in Rome. The Finance Assistant will also be tasked to provide technical leadership in rolling out certain major new initiatives currently under way.


DUTIES AND RESPONSIBILITIES
For the assigned portfolio of projects from one or more Regions, the incumbent’s duties as Finance Assistant will include the following:
1.     Set up, maintain and reconcile loans and grants master data for approved loans and grants as required. 
2.     Receive, review and process Withdrawal Applications (WAs) well within target processing times, quality and risk characteristics and adhering to relevant internal guidelines.
3.     Record the Withdrawal Applications in the Loans and Grants System (LGS) and the Withdrawal Application Tracking System (WATS), ensuring compliance with financing agreements, Letters to the Borrower, and with IFAD policies and operational procedures.
  1. Follow up with appropriate IFAD divisions/units, Borrower project  staff and cooperating institutions on matters arising from reviews of WAs.
  2. Monitor balances in Special Accounts at Projects, verify reconciliation of these balances with reported expenditures and arrange to recover advances timely.
  3. Assist Finance Officers in the determination of disbursement risk ratings based on documented fiduciary risks and characteristics of Withdrawal Applications. 
  4. Coordinate and monitor documentation for unit meetings to ensure timely preparation, distribution and follow-up.
  5. Perform other related duties as required.



    TECHNICAL/FUNCTIONALCOMPETENCIES

Ability to work independently, multitask and effectively manage frequent changes in priorities;  Willingness to learn new skills and seek help from others;  Accuracy, numeracy, attention to detail and thoroughness;  Knowledge of internal controls and procedures, basic accounting principles and financial reporting;   Experience in using institutional information systems and the application of new information technology; Capacity to deal sensitively in multi-cultural environment and build effective working relations with clients and colleagues; Ability to appropriately apply operational policies, as they relate to disbursements and financial administration; Committed team player with excellent interpersonal skills.

                                                                       

QUALIFICATIONS AND EXPERIENCE

Education
Minimum secondary school education; A diploma in finance, or accounting; or Level I of the CPA (K) will be an asset.

Experience:
At least 4 years’ professional experience in loans and grants, financial administration, accounting, auditing and/or related area.  Work experience with a bi/multi-lateral development financial institution; or a UN agency; would be an advantage.  Familiarity with the other countries in regions of operation would be an asset.

Language:
Full command of English language and strong writing and speaking skills required. Working knowledge of Arabic and/or French is also required.

Other Skills
Full proficiency in MS Office applications (Excel, Word) is required.  Prior hands-on experience using other institutional computerized systems also required. 

A pass in the keyboard test in English at 35 wpm is essential. 



How to apply:

Interested candidates may apply by submitting detailed curriculum vitae in English, and a duly completed United Nations Personal History form (available at http://www.unon.org/docs/P11.doc), quoting Vacancy Number GS-13-25 and the above-mentioned functional title, to the email address below.

Email: recruitment@unon.org


Kindly note that the Job Opening Number & functional title should be quoted in the subject line of the email.  Applications that do not have the required subject line might not be processed.

Applications should be received by.  Only candidates who are under serious consideration will be contacted.  Applications received after the deadline will not be considered.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs (Charter of the United Nations – Chapter 3, article 8).  Well qualified candidates, particularly women are strongly encouraged to apply.

















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