Office Administrator
Based in Tharaka Program Unit
Plan is an international humanitarian child centered community development organization, without religious, political or government affiliation. Plan started its operations in Kenya in 1982 and is committed to protecting and promoting child rights, and to improving the lives and futures of poor children, their families and communities through a child-centered community development approach.
Plan International (In Kenya) is seeking to recruit an Office Administrator based in Tharaka Program Unit. The purpose of this position is to coordinate logistical and administrative support at the Program Unit. The job holder will report to the Program Unit Manager. S/he directly supervises the 1 PU Office Assistant and 2- 3 Drivers. The post holder will also manage the PU petty cash. The position indirectly reports to the
Administration Manager on fixed assets management.
Key responsibilities
Ensure efficient and effective management of petty cash
Ensure timely coordination of logistical support for PU staff and visitors
Maintain and coordinate PU documentation and communications
Ensure cheques and cash received are well recorded and banked or dispatched promptly
Provide supervision, coaching and motivation to PU Office Assistant and Drivers to enhance and manage their performance and development
Ensure the office and compound are well maintained
Run PU front office in an effective and efficient manner
Keying in of Purchase Requisitions into the Plan System-SAP
Specific Skills
Ability to pay attention to details
Proactive and an excellent time keeper.
High degree of integrity and professionalism to meet demands of a dynamic and sometimes unpredictable program environment.
Relates to people in a friendly, open and accepting manner
Telephone operation skills
Computer Skills
Communications and Working Relationships
The post holder will be required to maintain working relationship with visitors to the Program Unit and have effective working relationship with the PUM, PU staff and other Plan staff in Kenya.
Educational Qualifications, Skills and Experience
Diploma in Administration, secretarial or other related field.
2 years’ experience in administration preferably in an NGO
Plan Kenya is a development organization uniting people to advance the rights of all children. Accordingly, employment is subject to our child protection standards including appropriate background checks and adherence to our Child Protection
Policy
If you meet the requirements of the above position, please apply online through http://plan-international-kenya.org/jobs/ . In case of difficulty, you may contact the telephone numbers provided on our website. The closing date of applications is 2nd August, 2013. Vacancy open to Nationals Only.You are invited to read more about Plan in our website www.plan-international.org.
We regret that only short listed candidates will be contacted.
Plan is an international humanitarian child centered community development organization, without religious, political or government affiliation. Plan started its operations in Kenya in 1982 and is committed to protecting and promoting child rights, and to improving the lives and futures of poor children, their families and communities through a child-centered community development approach.
Plan International (In Kenya) is seeking to recruit an Office Administrator based in Tharaka Program Unit. The purpose of this position is to coordinate logistical and administrative support at the Program Unit. The job holder will report to the Program Unit Manager. S/he directly supervises the 1 PU Office Assistant and 2- 3 Drivers. The post holder will also manage the PU petty cash. The position indirectly reports to the
Administration Manager on fixed assets management.
Key responsibilities
Ensure efficient and effective management of petty cash
Ensure timely coordination of logistical support for PU staff and visitors
Maintain and coordinate PU documentation and communications
Ensure cheques and cash received are well recorded and banked or dispatched promptly
Provide supervision, coaching and motivation to PU Office Assistant and Drivers to enhance and manage their performance and development
Ensure the office and compound are well maintained
Run PU front office in an effective and efficient manner
Keying in of Purchase Requisitions into the Plan System-SAP
Specific Skills
Ability to pay attention to details
Proactive and an excellent time keeper.
High degree of integrity and professionalism to meet demands of a dynamic and sometimes unpredictable program environment.
Relates to people in a friendly, open and accepting manner
Telephone operation skills
Computer Skills
Communications and Working Relationships
The post holder will be required to maintain working relationship with visitors to the Program Unit and have effective working relationship with the PUM, PU staff and other Plan staff in Kenya.
Educational Qualifications, Skills and Experience
Diploma in Administration, secretarial or other related field.
2 years’ experience in administration preferably in an NGO
Plan Kenya is a development organization uniting people to advance the rights of all children. Accordingly, employment is subject to our child protection standards including appropriate background checks and adherence to our Child Protection
Policy
If you meet the requirements of the above position, please apply online through http://plan-international-kenya.org/jobs/ . In case of difficulty, you may contact the telephone numbers provided on our website. The closing date of applications is 2nd August, 2013. Vacancy open to Nationals Only.You are invited to read more about Plan in our website www.plan-international.org.
We regret that only short listed candidates will be contacted.
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