Human Resources and Administration Officer

By Live Lover -

Description

The Human Resources and Administration Officer is responsible for the overall delivery of quality services to IRC staff members as regards personnel administration, salary and benefits administration, recruitment, field support and employee relations
Key Tasks:
Personnel Administration
Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource Manager in ensuring employee adherence.
Assist the HR Manager in the interpretation and implementation of the full range of IRC’s policies and procedures.
Ensure personnel files are complete and assure adherence to highest level of confidentiality.
Maintain updated job description database.
Ensure timely submission of monthly timesheets.
Close and archive personnel files on timely basis.
Maintain the HR Information System.
Recruitment:
Assist in the recruitment processes by ensuring compliance to hiring policies and procedures, and that best practice is followed and documented.
Vacancy posting in internal and external media as appropriate.
Coordination with potential candidates and assemble required documentation.
Contract Management:
Monitor expiry of staff contracts and advise the HRM on timely basis.
Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.
Prepare monthly staff list.
Leave management:
Maintain master leave database and ensure timely update of leave forms, for IRC Dadaab staff.
Communication
Improve documentation and follow up of all incoming and outgoing correspondences

Administration
Work in liaison with the HR/Administration manager to periodically review organizational charts to ensure that they are up to date, reflect current staffing levels and payroll and conform with the IRC Dadaab policies.
In liaison with the HR/Admin manager ensure that the HR reports are submitted by the 20th of every month
Required Qualifications:
A bachelor’s degree in Business Administration, Business Management or HR Management.
Required Experience & Competencies:
At least 5 years experience in personnel administration, preferably with a development or humanitarian international organization.
Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence, advice, and train on human resource issues, and act as an agent of change. 
Demonstrated people skills.
Good writing and organizational skills
Excellent computer skills and experience working with payroll packages.
Cultural and diversity sensitivity, commitment and an understanding of the values of IRC and the principles of equal opportunities.
 Kenyan nationals are encouraged to apply.  International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
IRC leading the way from harm to home. 
IRC is an Equal Opportunity Employer.
 IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability

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