Finance and Administration Officer

SOMALI AID (SA)
Somali Aid is a politically non-partisan organization which transcends the regional and beliefbarriers, and aims to serve every individual regardless of their origin. The goal is to build aplatform that will enable the people to realize the potential of an organized community-based system where people not only contribute their financial resources but their human capital and ideas as well.

Somali Aid’s programmes involve the support of various sectors deemed by the organization as crucial to the socio-economic development and sustainability of the target communities; and include Agriculture, Education, healthcare, Nutrition, Fisheries, and (WASH) water sanitation and hygiene. The organization seeks services of qualified, competent and committed individuals who can serve in the following capacities:

POSITION SUMMARY:
The Finance and Administration Officer will provide Financial and Administration support to Somali Aid’s programs in both Somalia and Kenya. Based in Nairobi, the Finance and Administration Officer will be a full-time member of the Somali Aid program support team, playing a crucial role in supporting the team. The position holder will work with the Program team on a day-to-day basis under the direct supervision of the Program Manager whilst maintaining technical working relations with the Finance team(s) in the field and other regional offices.

POSITION PURPOSE:
The primary role of the Finance and Administration Officer is to support the team with financial management, ensuring compliance with the organization’s internal policies and procedures as well as donor regulations. The incumbent will also provide accounting support to the project and management team, make payments as per the approved budget and be responsible for the overall supervision and administrative management of staff, the office and the guest house.

SPECIFIC ROLES AND RESPONSIBILITIES:
 Provide accounting support to the project and management team while ensuring compliance with internal controls, donor regulations and budget restrictions;
 Record accounting transactions including coding of payment vouchers before making payments and ensure efficient, proper and transparent filing of all financial documents (e.g. monthly payment of bills, contracts, rent and local salaries);
 Prepare and examine accounting records, financial statements and other financial reports and ensure accuracy, comprehensiveness and conformance to reporting and procedural standards;
 Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the project accountant on a timely basis;
 Process and make payments as provided in the approved budget;
 Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the Finance Officer;
 Assist with facilitation of internal and external audit procedures as required.

HR and Administrative:
 Responsible for the overall administrative management of office and guest house;
 Supervise and support all other administrative staff;
 Ensure that staff is fully cognizant of all HR policies and procedures in areas of responsibility (e.g. Finance, Human Resources, procurement etc.);
 Handle complaints and grievances from the staff on issues of an administrative nature;
 Brief every newcomer to the compound on security rules and context;
 Organize the sharing of information within the team;
 Help in organizing recruitment process such as interviews of candidates;
 Ensure staff going for leave follow procedures and that absenteeism is dealt with according to policy and immediately reported to the Human Resource Manager;
 Ensure timely submission of timesheet and confirm accuracy of all timesheets before submitting to the Human Resource Manager.
 Any other duties as assigned.

SKILLS AND QUALIFICATIONS:
 University degree in Business Administration supplemented by professional courses in Finance/Accounting;
 Two years of progressively responsible work experience at professional level in finance and office administration;
 Good writing and communication skills with supervisory ability;
 Ability to establish harmonious working relations in an international and multicultural environment;
 Analytical and negotiating skills;
 Willingness to travel to remote field locations;
 Ability to work independently and collaboratively as part of a team in a challenging and highly fluid environment;
 Demonstrated attention to detail, including the ability to follow procedures, meet deadlines and cooperate with team members are required;
 Basic knowledge in computer applications such as word processing, spreadsheets and PowerPoint;
 Ability to live and work in an isolated area in conditions of limited comfort;
 High degree of cultural sensitivity;
 Knowledge of English language and the local working language (Somalia) of the duty station is a requirement.

APPLICATION PROCESS:
These are challenging opportunities for dedicated and highly motivated professionals. If you would like to join this dynamic team in support for humanity, please submit your application to hr@somaliaid.net quoting the position in the email subject line, by 30th August 2013.

Each application should be addressed to the Executive Director and include the following:

 An updated CV;
 An application letter which should include contact information for three work-related referees.

NB:
Only short-listed candidates will be contacted. Somali Aid is an equal opportunity employer.