Travel and Housing Officer

Introduction

Aga Khan University Hospital, Nairobi (AKUH, N) is a private not-for-profit institution that provides tertiary- and secondary-level healthcare services. Established in 1958 and currently a 300 bed facility, the Hospital was upgraded to a tertiary level teaching hospital in order to respond to the health care needs of the people of East Africa. AKUH, N is a premier provider of ambulatory care and quality in-patient services, including critical care. The University Hospital focuses on providing high quality care, and supports postgraduate medical education in all major clinical specialties. Patients treated at the University Hospital benefit from a team-based approach that ensures a high level of quality care. Aga Khan University Hospital, Nairobi invites applications for the position of Travel and Housing Officer

Responsibilities

The incumbent will: Coordinate travel bookings for the AKU Staff and Faculty members including: Receiving and reviewing official approved itineraries Checking fare constructions for competitive rates Arranging for changes and/or cancellations as requested and ensuring tickets are re-issued accordingly Reconciling and confirming invoices for irregularities with respective departments e.g. overcharging, tickets not used etc Processing all travel visa application requirements, including visa fee, letters and any other documents Immigration related duties include: Processing and following up on work permits, special passes and other legal documents required for staff to work in AKU and AKUH,N Facilitating the registration of Alien cards and passport endorsements at immigration offices following the necessary approvals Maintaining a flawless filing system for all immigration documents Coordinate hotel room reservations with the AKDN’s accredited hotels, for competitive, affordable and comfortable accommodation of  visiting guests and staff on official duties Other duties: Administer the Aga Khan Health Services, Kenya (AKHS) medical cover scheme with the service providers and in liaison with Brokers Manage the AKUH,N guest houses including overseeing housekeeping accordingly Facilitate the letting process for expatriates to new premises and guide them in purchasing household items Arrange and facilitate city tours for visiting guests and faculty and also coordinate local tours

Requirements

Applicants should:  have a Diploma and/or Degree in Hotel Management or related field have a minimum of 2 (two) years experience in a busy office be proficient in computers with training in IATA being an added advantage have excellent organisational, interpersonal and communication skills.

To Apply

Applications together with detailed Curriculum Vitae, names of three referees, telephone contact, e-mail address and copies of certificates and testimonials should be sent to, the Manager, Recruitment, Aga Khan University Hospital, Nairobi. P. O. Box 30270-00100, NAIROBI or by email to hr.recruitment@aku.edu Applications by email are preferred. Only shortlisted candidates will be contacted Applications should be submitted latest by August 28, 2013.