Cash Transfer Programme Officer

Kenya Red Cross Society (KRCS) was created by Act of Parliament in 1965. It is auxiliary to Central and County governments, but maintains an autonomous status which allows it to act at all times in accordance with the Fundamental Principles of Red Cross Red Crescent Movement (RCM). The vision of KRCS today is to be the most effective, most trusted and self-sustaining humanitarian organization in Kenya. Its mission is to work with vigour and compassion through its networks and with communities to prevent and alleviate human suffering and save the lives of the most vulnerable. KRCS has capacity in both emergency and developmental programming (e.g. health, WatSan, resilience) at both national and field levels. It has a network of over 70,000 volunteers across the country, supported by over 600 staff with 64 branches, 6 regional offices and headquarters in Nairobi.  

Currently, KRCS aims to strengthen KRCS disaster preparedness capacity, by investing in stocks for small scale disasters which are hard to resource, strengthening systems and procedures, building experience and improving practice in cash transfer programming, developing human capacity and enhancing the use of learning to inform future responses. The project will be implemented through Disaster Operations department which comprises of a team of eleven (11) staff based at the Headquarters in Nairobi.

KRCS is looking for a qualified person to fill the following position:

Position Title:           Cash Transfer Programme Officer Reporting to:           Program Manager Job location: Headquarters

Purpose of the job

The Cash Transfer Programme Officer will work closely with the Programme Manager and Relief and Recovery Operations Manager in ensuring cash transfer systems within KRCS are strengthened for enhanced disaster response.

Main duties and responsibilities

Capacity Building

Participate in the capacity building of KRCS staff to implement cash and voucher programmes in a technically appropriate way through knowledge transfer, training, development of good practice and evidence based research

Capacity building for KRCS CTP implementing teams (mostly volunteers & other partners such as traders & Payment Service Providers) at the field level on cash programming: provide technical support to KRCS staff on CTP (training and supervision)

Review and develop systems, materials and tools for Cash Transfer Programming (CTP)

Support the development of Guidelines/Standard Operating Procedures for cash transfer programming (cash for work, conditional and unconditional cash grants, vouchers programming) and ensure its incorporated in the Disaster Management Policy and implemented/followed in the subsequent CTP pilot projects

Contribute to the CTP Monitoring and Evaluation (M&E) system set-up, in coordination with the field and M&E teams

Undertake data collection, database management, and tracking of M&E outputs

Analyze data collected from M&E activities and utilize information to strengthen future work

Implement Cash Transfer Programming (CTP) at Field level

Work closely with Relief and Recovery Operations Manager to identify appropriate Cash transfer modalities for KRCS disaster operations related interventions

Ensure targeting of the most vulnerable families to benefit from cash assistance, including supervision of the registration process and data entry to the database system, and ensuring selection according to vulnerability criteria

Supervise household visits and ensure procedures for beneficiary management and communication are followed

Supervision of the maintenance of the records in hard and soft copy of all the beneficiaries as required and guiding the project staff in KRCS

Ensure implementation of all project guidelines with regard to disbursement of payments to the beneficiaries. Administer and monitor cash transfer and payment mechanisms, including follow-up of payments in the database and communication with the payment service providers

Work closely with the KRCS procurement, logistics and finance teams regarding identification of service providers and procurement of beneficiary communication tools

Conduct any necessary market assessment related to CTP

Capture Monitoring and lessons learnt

Monitoring of all cash transfer elements of the disaster operation in the target areas within the country, ensuring targets are met

Follow the cash program and activities ensuring that reports are completed on time and to a professional required standard;

Carry out monitoring field visits and support volunteers and other participating staff in adhering to the compliance

Carry out monitoring and evaluation activities including process, market and impact monitoring and capture learning and feedback to improve the Cash based response.

Document cash transfer processes in a case study report to be shared internally and with partners

Support in the organization of review meetings of CTPs to identify lessons learned.

Coordination and partnerships

Representation of KRCS at external cash coordination forums at national and field levels (compulsory at field level; at national, as requested) – currently this includes Cash Working Groups, and the CaLP regional and Kenya working groups

Attend programme progress review events and contribute to future programmatic priorities.

Administrative roles

Compile & upload the CTP related resources available on the intranet site (Tools, Documents, Lessons Learned, etc)

Support the preparation of workshops, trainings and meetings

Undertake general photocopying, faxing, scanning, filing, records, data entries and preparation of printed materials

Organize meetings in outlook calendar

Assist the project team in procuring items and follow up with logistics and procurement on progress

Assist in preparation of cash requests with guidance on the coding from the programme manager

Minimum Qualifications

Higher academic qualification on development studies/relevant degree or equivalent experience (3 years)

Training in cash transfer programming principles and best practices (CaLP or equivalent Cash ToT is an added advantage)

Considerable experience of planning and delivering cash transfer programs (at least 3 years).

Experience in ensuring beneficiary accountability in humanitarian programming.

Experience in contextual analysis, quantitative and qualitative researches and other assessment tools

Key competencies

Strong analytical and conceptual skills in humanitarian programming, with experience in assessing emergency needs, market analysis, response analysis and program design

An understanding of the project management cycle including developing implementation plans and monitoring systems and ensuring project activities are implemented to a high standard in a timely and professional manner.

Proven skills in participatory methodologies in assessment, program design and implementation.

Excellent facilitation skills

Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail; Excellent interpersonal and problem-solving skills, creativity and flexibility;

Familiarity with and the IFRC Code of Conduct. Familiarity with HAP-I and other accountability frameworks as well as humanitarian principles and international codes of conduct

Skills and experience in training and capacity building.

Strong skills with Microsoft Office Suite. Knowledge of MS Access a plus.

Commitment to humanitarian values

Applications should be sent to the following address to be received on or before Friday, 24^th April 2015.

Secretary General

Kenya Red Cross Society

P.O. Box 40712-00100,

Nairobi