Finance, Grants and Administration Manager

ition Title:Finance, Grants and Administration Manager

Reports To: Chief Executive Officer

Department Finance, Grants and Administration

County Nairobi

Background:I Choose Life – Africa (ICL) is one of the leading Non-Governmental Organizations that has contributed greatly to Sexual Reproductive Health efforts among the youth in Kenya today. The organization works closely with the government, universities, and communities and has programs in over 210 institutions (tertiary institutions and high schools) across 23 Counties in Kenya and reaches over 1 million youth annually with Behaviour Change Communication messages.

Vision & Mission: ICL's vision is to see a ‘Healthy Africa, Empowered People!’ The organization seeks to support to the implementation of Vision 2030 through the cascading it to the Counties. ICL's mission is to create a movement of individuals that enhance the quality of life for communities through Health initiatives, Economic empowerment, Academic & career mentoring, - improved Leadership & governance and Institutional Strengthening (HEAL&I).

Job Purpose:To establish and maintain financial and management procedures for I Choose Life-Africa that ensure compliance and achievement of the Organizational Objectives in line with the strategic plan.

Key responsibilities

1 Project Finance Planning

• Participate in the recruitment, induction and deployment of the finance staff in line with the policies of ICL
• Coordinate the project planning process including creating Resource , Financial, Quality, Risk and Reporting plans

2 Finance Management

• Maintain day-to-day financial control of the service within budget heads agreed by the donors and development partners.
• Ensure that all finances are properly administered and monitored, including credit control.
• Support the project accountants in the provision of information for the estimates.
• Advise on the proper allocation of resources.
• Ensure that appropriate financial regulations and controls are in place and in use at all times.
• Prepare and review detailed budgets for approval by the management and development partners.
• Make regular reports to the management, donors and development partners on income, expenditure and any variations from budgets.
• Ensure that all financial reporting obligations are met in relation to submissions for funding, for grant aid, for contracts and any other initiatives3. Grants Management
• Oversight and coordination of the ICL’s grant portfolio.
• Work with selected partners to ensure budgets are in line with programmatic, cost and feasibility criteria
• Prepare grant award documents for approval, this will include: grant agreements, negotiation memorandums and modifications
• Coordinate the scheduling of in-kind disbursements

4. Resource Mobilization and Sustainability

• Develop the organization’s funding base to secure present and future service delivery.
• Liaise and negotiate, as appropriate, with the development partners and donors and other funding sources on future service delivery initiatives and developments in conjunction with the Management.
• Maintain appropriate relations with Donors and development partners and make reports as necessary, ensuring compliance with any contracts.
• Identify opportunities for funding by the development partners and submit bids and applications accordingly.

5.Finance Reporting.

• Participate in reviewing the goals and objectives as set out in the scope of work
• Compile finance reports (narrative and data) and submit them to the CEO as per the set deadlines
• Track the overall performance of projects, through coordinating preparation of quarterly activity plans and monthly & quarterly performance reviews.

Any other duties and responsibilities in line with Financial Management

6.Education and Training

a. The ideal candidate should have Bachelor’s Degree in Commerce, Finance or equivalent

b. CPA K or ACCA mandatory.

c. Master’s in Commerce, Finance an added advantage

Experience, Skills and Abilities

• 5 years experience Financial management in progressively responsible roles, with sound cross-functional experience, 3 must be in managerial position
• Experience in managing multi donor funded projects
• Good working knowledge of the current Kenya tax Law and practices;
• Ability to work with a team, foster a team approach and incorporate capacity building activities into the program
• Computer literate with an ability to analyze and utilize program development gaps for decision making
• Excellent organizational skills, analytical and report writing skills
• Demonstrated ability to develop institutional partnerships and build networks
• Be an excellent communicator, team player and willingness to work in a multi – Sectoral team setting

HOW TO APPLY:

Application and contact detail
Please send your application and clearly mark the subject as Finance, Grants and Administration Manager to hr@ichooselife.or.ke to reach us on 15th April 2015 by 5.00 pm. Only shortlisted candidates will be contacted. I Choose Life- Africa is an equal opportunity employer