National Migration Health Administration Officer

II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of the Regional Director of the Regional Office in Nairobi, and under the direct supervision of the Regional Migration Health Assessment Coordinator for Africa and Middle East at IOM Nairobi (RMHAC), the incumbent will provide support, guidance, monitoring and coordination on the programs administrative management and on the management of resources at the IOM Migration Health Division (MHD) at IOM Nairobi in particular, and MHD Africa/Middle East in general, ensuring sound administrative, technical program support, coordination as well as implementation of efficient and effective
programme support services in accordance with IOM rules and regulations, and project implementation guidelines. In close coordination with the RMHAC, the incumbent will:

III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Assist the RMHAC in the administrative coordination of human resources, financial, budgetary, procurement, and logistics aspects of all migration health assessment projects in Kenya and Africa/Middle East in constant coordination with concerned Mission resource management and other support staff.
2. Monitor the financial status of all migration health assessment activities and projects in Kenya and region, and regularly report on the same to RMHAC. Monitor regular financial reports. Assists in Preparing/revising budgets and PRISM project structures for ongoing and new migration health assessment projects. Report variances between budget and actual expenditures of MHD Kenya and region. Review and consolidate budgets, narrative, service fees and reports for MHD Africa/Middle East prior to submission to
MHD/HQ.
3. Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. Determine, harmonize, review and establish, through cost-benefit analysis, the fees for all migration health and laboratory services to be charged to resettlement partners and migrants for ongoing and new migration health assessment projects in Kenya and region in coordination with concerned Missions in Africa/Middle East.
4. Ensure staff compliance to IOM general instructions on areas of administrative, finance, mobile mission logistics, procurement and security; verification and certification of service provider invoices; preparation and submission of donor invoices; coordination and follow up of procurement requests; provision of WBS for MHD staff and office cost allocation; use of external health service providers, medical suppliers and medical
escorts; oversee and upkeep of the MHD mini-library, conference room, kitchen and visitor’s waiting area in the IOM main office.
5. Assist in reviewing agreements and contracts with various service providers, medical suppliers and health partners in coordination with MHD/HQ, Legal Department, IOM Nairobi and/or concerned Missions in Africa/Middle East.
6. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
7. Review migration health promotion and emergency project proposal budgets in coordination with Migration Health Officials and RMO in IOM Nairobi.
8. Consult and coordinate closely with the Project Officer (Health Assessments worldwide) at MHD/HQ and MHD Financial Analysts based in MAC on migration health financial and administrative issues.
9. Perform any other related duties that may be assigned by the supervisor.

IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural
Accountability - accepts and gives constructive criticism; follows all relevant procedures, processes, and policies; meets deadline, cost, and quality requirements for outputs; monitors own work to correct errors; takes responsibility for meeting commitments and for any shortcomings.
Client Orientation - identifies the immediate and peripheral clients of own work; establishes and maintains effective working relationships with clients; identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries; keeps clients informed of developments and setbacks
Continuous Learning - contributes to colleagues' learning; demonstrates interest in improving relevant skills; demonstrates interest in acquiring skills relevant to other functional areas; keeps abreast of developments in own professional area
Communication - actively shares relevant information; clearly communicates, and listens to feedback on, changing priorities and procedures; writes clearly and effectively, adapting wording and style to the intended audience; listens effectively and communicates clearly, adapting delivery to the audience.

Creativity and Initiative - actively seeks new ways of improving programmes or services; expands responsibilities while maintaining existing ones; persuades others to consider new ideas; proactively develops new ways to resolve problems
Leadership and Negotiation - convinces others to share resources; actively identifies opportunities for and promotes organizational change; presents goals as shared interests; articulates vision to motivate colleagues and follows through with commitments
Performance Management - provides constructive feedback to colleagues; identifies ways for their staff to develop their abilities and careers; provides fair, accurate, timely, and constructive staff evaluations; uses staff evaluations appropriately in recruitment and other relevant HR Procedures; holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations.
Planning and Organizing- sets clear and achievable goals consistent with agreed priorities for self and others; identifies priority activities and assignments for self and others; organizes and documents work to allow for planned and unplanned handovers; identifies risks and makes contingency plans; adjusts priorities and plans to achieve goals; allocates appropriate times and resources for own work and that of team members.
Professionalism - masters subject matter related to responsibilities; identifies issues, opportunities, and risks central to responsibilities; incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; persistent, calm, and polite in the face of challenges and stress; treats all colleagues with respect and dignity; works effectively with people from different cultures by adapting to relevant cultural contexts; knowledgeable about and promotes IOM core mandate and migration solutions;
effectively applies knowledge of health issues in execution of responsibilities at appropriate level; maintains confidentiality and discretion in appropriate areas of work
Teamwork - actively contributes to an effective, collegial, and agreeable team environment;  contributes to, and follows team objectives; gives credit where credit is due; seeks input and feedback from others; delegates tasks and responsibilities as appropriate; actively supports and implements final group decisions; takes joint responsibility for team's work.
Technological Awareness - learns about developments in available technology; proactively identifies and advocates for cost-efficient technology solutions; understands applicability and limitation of technology and seeks to apply it to appropriate work.
Resource Mobilization - establishes realistic resource requirements to meet IOM needs.
Technical

V. EDUCATION AND EXPERIENCE
Completed Bachelor’s Degree in Accounting, Finance, Administration or related field from
and accredited educational institution. At least 1 year management and technical
experience in refugee and migration assistance, particularly with the refugee resettlement
programme required. Ability to prepare clear and concise reports, budgets as well as
statistics and coordinate administrative activities. Computer literacy is required, in
particular good knowledge of MS office products, Knowledge in SAP Finance is an asset.

VI. LANGUAGES
Required: ENGLISH
Advantageous: FRENCH


Mode of Application:
Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to:

Human Resources Department, International Organization for Migration (IOM), P.O. Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int.

CLOSING DATE: 20th April 2013