Procurement Officer

Job purpose: Supervises assigns reviews and participates in the work of staff responsible for volume purchasing services. Exercises considerable independent judgment in making purchasing decisions in accordance with company policies and procedures.

Minimum Requirements
Academic Qualifications
• Completion of a Bachelor's degree in Accounting, Business Administration or related field
• a diploma in procurement from a recognized institution
• Over five years experience in a busy commercial or industrial set up.
• registered with a recognized institution

Desirable skills:
• Knowledge in both industrial and automotive procurement.
• International procurement
• Port clearance and procedures
• Good communication skills
• Knowledge in IT skills and in particular ERP will be an added advantage.
• thorough knowledge in occupational and Health and Safety Act 2007


Job Specification
Tasks
• Responsible for departmental administrative issues such as maintaining/revising policies and procedures and website, reporting weekly/monthly volume processing/subcontract plan utilization.
• Assumes responsibility and oversight of large and complex purchases involving use of Requests for Proposals. Assists departments with specification development, drafts, obtains approvals, and serves on evaluation committee.
• Provides input on budget. Proposes salary raise within budget. Monitors and obtains best price for office expenditures.
• Approves payment of invoices and directs purchasing card expenditures for office. Negotiates contracts.
• Represents department at various meetings with administration, vendors, external agencies, professional organizations, and other groups. Develops and delivers reports, presentations, and training as required. Corresponds with external vendors.
• Reviews, analyzes and obtains approves of all purchases where award is not made to the low bidder to ensure justification exists and policy is followed. Reviews, analyzes, researches and approves purchases of a non-competitive nature.
• Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises. Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policy.
• Reviews contracts/agreements to ensure compliance with company policy, proposes alternative revisions, negotiates terms, executes final document or recommends execution.
• Meets with or speaks to interested vendors concerning potential source for supply and service. Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and University departments.

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