Project Administrator/Human Resource

Job Description and required qualifications
(Important Note-Position open to Kenya nationals only)

Under the supervision of the Finance & Administration Manager at the Head Office, with close oversight from the Regional Director, the incumbent will carry out the following functions:

a) Focal point on issues related to HR in the field and main offices

b) Ensure compliance with good human resources practice, labour laws and good labour relations

c) Maintain personnel files keeping them up to date

d) Ensure that there is appropriate HR training and development plans in place, and implemented

e) Ensure that the organization develops policies for attracting, retaining and developing best performing human resources

f) Advise the board of trustees on personnel issues

g) Coordinate all recruitment, selection and placement activities in liaison with relevant HoDs and ensure employees are properly oriented

h) Conduct staff induction for newly hired faculty and staff in the field office

i) Formulating and regularly updating various human resource policies including terms and conditions of service

j) Updating and maintaining job descriptions for all positions in the organization

k) Ensuring that staff are appropriately trained in line with training needs assessment expectations

l) Assist in developing, maintaining, archiving and auditing HR and administrative systems

m) Carry out research on staff per diem/DSA and generate a report on the same

n) Maintain the R&R schedule and leave tracking for field staff

o) Focal point for work related travel needs(flight/taxi/vehicle bookings, etc)

p) Assist in preparation of salaries with statutory deductions effected and that all the statutory deductions, pension contributions and other employee benefits are remitted on time; and help administer employee benefits and ensure that the salaries and other benefits reach the employees on time and are in line with the employment contracts while ensuring that all the benefits maintained by external organizations such as medical and pension are maintained in force at all times.

q) Coordinating and manage office space allocation, office equipment, telephone exchange, registry, photocopying, security services internal and external communications

r) Overseeing management of insurance for employees and property

s) Providing effective guidance and supervision of staff

t) Ensuring implementation of the human resources policies and procedures

u) Coordinate the staff performance evaluation and monitoring exercise

v) Carry out staff salary survey and prepare a report on the same

w) Review and develop a system of staff motivation and welfare

x) Custodian of stationery and responsible for dispatch of stationery to staff

y) Keeping and updating the inventory listing

z) Photocopying of accounting documents for headquarters reporting

aa) Takes minutes of meetings and keeps clear records of the meetings

bb) Supervise the distribution of food by social workers and keep records on the same

cc) Organizing and maintaining computerized records containing vendor and bid information.

dd) Perform other duties as required.

Qualifications

Education

Post Graduate Diploma in Human Resources Management or other discipline with a concentration in HR from a recognized institution with at least 1 year in a HR department. Bachelors Degree in Human Resources Management/Business Administration or any other related field is an added advantage.

Skills and Competencies

Computer skills in Ms Word, Excel, Internet is paramount

Experience

Not less than 1 year previous job experience. Good organization skills and record keeping (attention to details is critical) High level of confidentiality and discretion Able to work in a multicultural environment and demonstrate respect for diversity

Languages:

Proficiency in English, Swahili

How to apply:

Please send a cover letter and resume to recruitment@hiasafrica.org. Indicate the Vacancy Notice No HRTK/KEN/PA/HR/08/13 in the subject line.
Important: Only shortlisted candidates will be contacted. Canvassing will lead to immediate disqualification. Late applications will not be considered.