Team Assistant (Protocol)

Job #:	131809
Title:	Team Assistant (Protocol)
Job Stream:	Administration
Location:	Nairobi, Kenya
Closing Date:	08/17/2013
Background / General description:
The International Finance Corporation (IFC), the private sector arm of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives. In addition to providing long-term financing to clients, IFC also provides a wide range of advisory services to support private sector development in member countries. The IFC Nairobi office is seeking to recruit a suitably qualified candidate to fill the position of a Protocol Assistant responsible for a wide-range of protocol related functions in an expanding office.
Duties and Accountabilities:
The scope of work will include the following duties and responsibilities: • Liaising with relevant Ministries, Government Departments and International staff members on matters relating to Residence, Entry Permits, Re-Entry Pass, Referred Visas and Entry Visas to and outside Kenya, as well as other diplomatic issues and processes. • Build diplomatic and protocol networks for IFC  • Meet and escort visiting VIPs arriving at the Airport • Process documents for procurement of duty free items • Process documentation for Value Added Tax Exemption • Process and follow up with the relevant Ministries on visa requests for staff coming from countries with no Kenya diplomatic representation. • Liaise with HR on matters relating to staff contracts and entitlements. • Brief new staff members on visa and immigration requirements of the Host Country • Process Drivers Licenses including renewals  • Process Personal Identification Number (PIN) • Process diplomatic identification cards for new staff • Process Pro1B Form and other shipping documents for duty free importation of Goods. • Process Pro 1B Form for Vehicle Importation Duty Free & Duty Paid including obtaining Diplomatic License Plates or Civilian License Plates  • Process Transfer of Vehicles; Duty Free to Duty Free and Duty Free to Duty Paid • Process Pro 1C for duty free disposal • Process Staff Notification of Departure
Selection Criteria:
• High School Diploma with relevant training in International Relations and Communication (PR). • Three years of relevant work experience in the areas of protocol in Diplomatic Mission or an International Organisation. • Demonstrates knowledge of protocol related requirements and administrative processes and procedures • Demonstrates professional competency and mastery of subject matter; efficiency and commitment in meeting deadlines and achieving results • Adequate knowledge and experience with relevant computer software (MS Office suite and Lotus Notes). • Ability to draft a wide range of correspondences, speak and write clearly and effectively and tailors language, tone, style and format to match audience • Sound planning and organizational skills and ability to prioritize and deliver assignments as required • Good judgment and tact when handling sensitive issues. • Self-driven with ability to work independently. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment. To apply click here