Project Assistant

Vacancy Number: PA/03/13
Location: ILRI Nairobi campus
Duration: 6 months contract.

General

The International Livestock Research Institute (ILRI) works to enhance the roles livestock play in pathways out of poverty in developing countries. ILRI has two main campuses in East Africa and other hubs in East, West and southern Africa and South, Southeast and East Asia. www.ilri.org.

CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. http://www.cgiar.org .

Job purpose

The Project Assistant will support the Horn of Africa Technical Consortium Coordinator.

Key Responsibilities:

• Provide administrative support as required, particularly in relation to sensitive or complex activities;
• Maintain Technical Consortium calendar on the web;
• Coordinate with other ILRI departments (Travel office, transport, catering, housing etc.) arrangements for meetings, conferences and other functions on behalf of the Technical Consortium;
• Format and proof-read reports, working documents, research papers and manuals;
• Handle telephone calls and receive and assist visitors to the Technical Consortium
• Supervise office assistant (copying, mailing, etc.);
• Coordinate supervision and distribution of complex and sensitive documents on behalf of the programme;
• Arrange travel schedules, including making travel arrangements and preparing requisite documentation i.e. TAs and keeping track of all TA numbers;
• Create and maintain simple databases;
• Prepare and monitor all contracts, payments and other consultant details;
• Liaise with Finance and HR departments;
• Draft routine correspondence and memoranda;
• Organize and maintain filing and other office systems;
• Follow up on complaints from staff on administrative related issues;
• Book vehicles for Technical Consortium activities;
• Preparation of purchase orders, requisitions to stores and assist in purchasing materials for field work by Technical Consortium teams;
• Provide support to relate to communications and maintenance of Technical Consortium websites.

Skills and Competencies:

• First Degree/Diploma with book keeping experience/CPA 2
• Five years’ experience working in administrative support with progressive responsibility
• Considerable experience with all MS Office packages
• Experience in budgeting and monitoring expenditures
• General office administration skills
• Good communications Skills
• Experience in a multicultural environment
• A team player

 Terms of Appointment

 Job level and salary

This position is job Grade 2C – 6 months contract.

Location: The position will be based at the ILRI campus in Nairobi, Kenya.

How to Apply
Applicants should send a cover letter and CV combined together explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Human Resources Director by registering at this link:  http://www.myjobsinkenya.com/ilri_jobs before 7th April 2013. The position title and reference number REF: PA/03/13 should be clearly marked on the subject line of the online application.

To find more about ILRI, visit our Website at http://www.ilri.org