Intern – Finance
I. POSITION INFORMATION
Vacancy: IOMKE/VN/19/2013
Duration of Assignment: 3 months.
Job family: Resource Management
Position number: 1
Organizational unit: Finance
Reporting directly to: National Finance Officer
Overall supervision by: Resource Management Officer
Managerial responsibility: None
Directly reporting staff: None
II. ORGANIZATIONAL CONTEXT AND SCOPE
IOM Nairobi is a Regional Mission with Coordinating Functions for the Horn of Africa based in Nairobi, and covers Kenya, Tanzania, Uganda, Ethiopia, Rwanda, Burundi, Eritrea, Djibouti, South Sudan and Somalia.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
Under the general supervision of the Regional Resources Management Officer and the direct supervision of the National Finance Officer, the incumbent’s responsibilities will include the following
Specific Objectives:
1. Assist in computing travel claims and staff imprest accounts and to check thoroughly supporting documents provided.
2. Assisting in maintaining a register of all receipt books and other units office supplies.
3. Assist in preparing bank reconciliations on a monthly basis and month end closure processes.
4. Assist in preparing on a monthly basis, the migrants prepayment statement.
5. Assist in preparing and dispatching monthly accounts to HQ’s after reviewing them with the Sr. Finance Assistant.
6. Assist in maintaining a filing system and to ensure proper custody and tracking of finance documents i.e. vouchers, bank correspondence etc.
7. Assist in invoicing staff for private use of IOM resources such as vehicles, Telephone and charter flights and to follow up for payment.
8. Assist in Registering Travel Authorizations and maintain and update the TA register.
9. Assist in reviewing on regular basis debtors and creditors’ accounts and initiate follow up messages for outstanding cases and provide timely feedback to the Sr. Finance Assistant.
10. Assist in preparing payment summaries for service provider invoices.
11. Assist with receipt summaries for income received.
12. Perform any duties as may be assigned
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Monitors own work to correct errors
Client Orientation
Establishes and maintains effective working relationships with clients
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Communication
Actively shares relevant information
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Professionalism
Masters subject matter related to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Gives credit where credit is due
Seeks input and feedback from others
Technical
• Maintains confidentiality and discretion in appropriate areas of work.
• Effectively applies knowledge of Finance and administration in the execution of duties.
V. EDUCATION AND EXPERIENCE
Education:
• Qualified CPA 2 (Having completed sections 1 to 4)
• Be proficient with Ms Office products (Excel, Outlook, Word etc)
• Be a team player.
• Ability to pay attention to details and to work under pressure and meet deadlines.
• Be willing to learn and flexible with working hours.
• Prior work experience in a busy finance department would be added advantage, but not essential
Personal Development
The incumbent will acquire technical knowledge in the area of Finance, including accounting processes, acquire understanding on policies/procedures associated with finance from international organizations perspective and also will gain working experience in working in an international multi-cultural environment, with an intergovernmental organization.
Mode of Application:
Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to:
Human Resources Department, International Organization for Migration (IOM), P.O. Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int.
CLOSING DATE: 21st June 2013
VI. LANGUAGES
Required
Language: Excellent written and spoken English and Kiswahili
Vacancy: IOMKE/VN/19/2013
Position title: Intern – Finance
Position grade: Remunerated
Duty station: Nairobi, KenyaDuration of Assignment: 3 months.
Job family: Resource Management
Position number: 1
Organizational unit: Finance
Reporting directly to: National Finance Officer
Overall supervision by: Resource Management Officer
Managerial responsibility: None
Directly reporting staff: None
II. ORGANIZATIONAL CONTEXT AND SCOPE
IOM Nairobi is a Regional Mission with Coordinating Functions for the Horn of Africa based in Nairobi, and covers Kenya, Tanzania, Uganda, Ethiopia, Rwanda, Burundi, Eritrea, Djibouti, South Sudan and Somalia.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
Under the general supervision of the Regional Resources Management Officer and the direct supervision of the National Finance Officer, the incumbent’s responsibilities will include the following
Specific Objectives:
1. Assist in computing travel claims and staff imprest accounts and to check thoroughly supporting documents provided.
2. Assisting in maintaining a register of all receipt books and other units office supplies.
3. Assist in preparing bank reconciliations on a monthly basis and month end closure processes.
4. Assist in preparing on a monthly basis, the migrants prepayment statement.
5. Assist in preparing and dispatching monthly accounts to HQ’s after reviewing them with the Sr. Finance Assistant.
6. Assist in maintaining a filing system and to ensure proper custody and tracking of finance documents i.e. vouchers, bank correspondence etc.
7. Assist in invoicing staff for private use of IOM resources such as vehicles, Telephone and charter flights and to follow up for payment.
8. Assist in Registering Travel Authorizations and maintain and update the TA register.
9. Assist in reviewing on regular basis debtors and creditors’ accounts and initiate follow up messages for outstanding cases and provide timely feedback to the Sr. Finance Assistant.
10. Assist in preparing payment summaries for service provider invoices.
11. Assist with receipt summaries for income received.
12. Perform any duties as may be assigned
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Monitors own work to correct errors
Client Orientation
Establishes and maintains effective working relationships with clients
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Communication
Actively shares relevant information
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Professionalism
Masters subject matter related to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Gives credit where credit is due
Seeks input and feedback from others
Technical
• Maintains confidentiality and discretion in appropriate areas of work.
• Effectively applies knowledge of Finance and administration in the execution of duties.
V. EDUCATION AND EXPERIENCE
Education:
• Qualified CPA 2 (Having completed sections 1 to 4)
• Be proficient with Ms Office products (Excel, Outlook, Word etc)
• Be a team player.
• Ability to pay attention to details and to work under pressure and meet deadlines.
• Be willing to learn and flexible with working hours.
• Prior work experience in a busy finance department would be added advantage, but not essential
Personal Development
The incumbent will acquire technical knowledge in the area of Finance, including accounting processes, acquire understanding on policies/procedures associated with finance from international organizations perspective and also will gain working experience in working in an international multi-cultural environment, with an intergovernmental organization.
Mode of Application:
Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to:
Human Resources Department, International Organization for Migration (IOM), P.O. Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int.
CLOSING DATE: 21st June 2013
VI. LANGUAGES
Required
Language: Excellent written and spoken English and Kiswahili
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