Procurement Manager

Reference Number: 

 PM-05-13

Category: 

 Supplies and Logistics

Salary: 

 Kshs. 144, 594 - 242, 247 gross consolidated salary per month.

Grade: 

 7.01 - 7.16

Location: 

 Kilifi

Country: 

 Kenya

Summary: 

The post will manage all purchasing issues in support of the Programme, managing a purchasing team to deliver a proactive and efficient value for money service.

CONTRACT:  02 years (renewable).

REPORTING LINES:  Reports to the Head of Finance

RESPONSIBLE FOR:   Two (02) Assistant Purchasing Officers and one (01) Procurement Clerks

KEY RESPONSIBILITIES:

The key job functions include:

Ensuring that all the institute supplies are met in accordance with the best practice procedures.

1. Secretary to the Programme Procurement Committee
2. Co-ordinate approval for disposal of obsolete materials and assets of the Programme.
3. Enforcement of regulations, systems and procedures; Initiation of procurement policy
4. Ensuring the procurement of all goods; works and services associated with project activities in accordance with institution's procurement procedures ;
5. Reviewing procurement documents and participates in the evaluation process for suppliers, contractors and consultants for goods, works & services
6. Ensuring that accurate procurement records are maintained, including all actions and documents for review by the institution's senior management.
7. Responsibility for returning goods to suppliers that are not as per the specification, or where items are delivered faulty etc - in liaison with the Stores Manager
8. Ensuring that quotes are sourced efficiently and quickly according to the Programme guidelines
9. Creating and maintaining a database on suppliers performance in relation to work carried out on the Programme
10. Maintaining the database of Pre Qualified suppliers
11. Reporting any issues regarding "vested interests" or breach of procedures to the to the Chief Operating Officer/Head of Finance as soon as discovered
12. Ensuring that awarded suppliers meet agreed delivery time; that goods specifications are fully met and that goods are received in full by the stores team
13. Assisting the Programme to source new good quality, value for money supplies from "assessed" suppliers
14. Maintaining a contracts database, coordinating renewal and driving the procurement, drawing and signing of new contracts.

QUALIFICATIONS, SKILLS AND COMPETENCE

Qualifications and experience:

The post holder will have:

1. A first degree in Economics ,Commerce or related degree.
2. Professional qualification in Purchasing & Supplies Management, Full CIPS qualifications and Membership or its equivalent, from a recognized institution.
3. Over six years’ experience in procurement.
4. Shown merit and ability in work performance and results.
5. Experience of managing a team, including strong training and coaching.

 Competencies:

1. Strong planning skills
2. Demonstrate knowledge of the Public Procurement and Disposal Act of 2005 and Regulations of 2006;
3. Ability to build productive and collaborative relationships with varied stakeholders
4. Strong analytical and statistical skills
5. In-depth knowledge and experience in computerised inventory software
6. Strong negotiation and relationship building skills
7. Strong leadership and management skills
8. Honest, diligent and trustworthy
9. Good interpersonal and communication skills
10. Team working with the ability to work in a multicultural environment.

APPLICATION PROCEDURE:

To apply for this click here

All applicants are required to attach their updated Cv, cover letter and state their current/last salary.

Candidates must supply an email and telephone contact that will be used when offering interviews. The application closing date is 23rd June 2013. Only shortlisted candidates will be contacted.

KEMRI - Wellcome Trust Research Programme (KWTRP) is an equal opportunity employer.  Direct or indirect canvassing will lead to automatic disqualification.  KWTRP does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).