Logistics Monitoring and VISION support
Terms of
Reference for Logistics Monitoring and VISION support
UNICEF Somalia
Title:
|
Logistics
Officer (Monitoring and VISION Support)
|
Category
and Grade Level:
|
NOB
|
Type
of Contract:
|
Temporary
Appointment
|
Length
Of Contract:
|
6 months
|
Organization
Unit:
|
Operations
|
Duty
Station:
|
USSC, Nairobi
|
Date
of Issue:
|
14 June 2013
|
Closing
date:
|
21 June 2013
|
|
|
Objectives
The Somalia office manages an
average inventory of approximately 30 to 35 M USD in its current operations
amidst a very challenging and constantly changing distribution environment. The
current staff set-up functions well and the staff are equipped to manage the
day-to-day operations. That said, considering the high operational workload,
any added task, especially the reconciliation of inventory or back-up tasks
when staff are on leave, or the recent verification exercise on such a
large-scale has a serious knock-on effect on the team that can quickly spiral
into a backlog. The purpose of this function is to monitor ROs, prepare KPIs
and dashboard statistics and review the inventory data for anomalies including
monitor and manage the physical counts in all locations.
Purpose of the Position
Under the direct supervision and guidance of the logistics
Specialist, the Logistics Officer will be responsible for providing
technical and oversight monitoring for the logistics function in USSC.
Scope of Work
Under the general guidance of the Logistics
Specialist, the staff will be required to:
1.
Monitor Release orders (RO) from the time the signed
ROs are received in the Supply & Logistics section to ensure accuracy of
data
2.
Prepare monthly KPIs to measure performance and track
exceptions in the RO process, in terms of which ROs are delayed or stalled.
3.
Provide
input to the dashboard
statistics
4.
Review the inventory data for
anomalies especially the Stock Differences Bin to ensure timely write offs for
expired supplies, discrepancies in quantities and supplies on PSB
5.
Monitor and provide oversight for the physical count
activities in all locations.
6.
Provide VISION support to the team
and zones as required
7.
Provide back up functions during staff leave
Expected Deliverables
For the duration of the term, the
following periodic reports must be made available:
ü Fortnightly
issuance of the Stock report: Ensure preparation and issuance of the stock
report every 2 weeks.
ü Monthly
report on expired stock: Ensure preparation and issuance of the list
of expired stock once a month and timely movement of the expired stock to the
EXPIRED bin
ü Summary
report on the status of the Physical count: This should be prepared once all zones /
locations have completed their physical count (quarterly)
ü Extract
and consolidate statistics for the Dash Board. This
is an overview of statistical data to be shared
ü Monthly
reports on Key Performance Indicators. Consolidate
and analyse logistics date against established KPI’s – internal as well as
external with service providers
Expected
Qualifications Background and Experience
·
University degree in Business
Administration, Management, Engineering or a related technical field preferably
in Logistic / Supply Chain Management.
·
At least 5 years of professional work experience in Logistics or supply
chain management. Proven experience in
ERP systems with strong analytical skills and ability to extract and
conceptualise logistics data. Varied supply/logistics functional background an
asset, from contracting to warehousing, distribution coordination and
reporting.
Other skills and
attributes required:
·
Good negotiating, communication and
advocacy skills; good judgment and capacity to deal with third-party contactors
and counterparts of different levels and background; ability to work
productively in a multi-cultural environment; and willingness to travel and
live in locations with difficult conditions
·
Computer
skills and various office applications.
i)
Core
Competencies (Required)
•
Communication
• Working
with People
• Drive for
Results
ii)
Functional
Competencies (Required)
•
Formulating Strategies and Concepts
• Analyzing
•
Applying Technical Expertise
•
Learning and Researching
• Planning and Organizing
Interested
and qualified Kenyan Nationals candidates should send their applications with
updated UN Personal History Form (P.11), updated CV, copies of academic
certificates to the email address below.
UN staff are requested to provide at least two Performance Evaluation
Reports (PERs). Please quote the vacancy number and post title in the subject
line of your application. Applications
submitted without a duly completed and signed Personal History Form (P11) will
not be considered.
Email to: somaliahrvacancies@unicef.org
Only short-listed applicants will be
contacted
UNICEF is committed to diversity and
inclusion within its workforce, and encourages qualified female and male
candidates from all national, religious and ethnic backgrounds, including
persons living with disabilities, to apply to become a part of our
organisation.
More vacancy
announcements are posted on UNICEF Somalia website
http://www.unicef.org/somalia/index.html
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